At Essence Properties, we're focused on providing our customers with the home of their dreams. We build detached homes, multi-family condos, and town-home communities in the Fraser Valley and Metro Vancouver area. Our success rests on our exceptional workmanship, first class customer service, community leadership, and the promise of transparency and trust in all our duties.

We're looking for a Sales Coordinator to join our team. The Sales Coordinator is responsible for ensuring that all contracts of purchase and sale are accurately executed and distributed to ensure a seamless buyer experience. This role is primarily administrative; however, has a strong sales and customer service focus as the Sales Coordinator will be a main point of contact and resource for purchasers and realtors. With your team, you will work together to sell a community of pre-sale multi-family homes.

Key Qualifications

• Post-secondary education in Sales, Business Administration
• 2+ years experience in a sales coordinator role
• Strong customer service skills
• Strong organizational skills
• Strong oral and written communication skills in English
• Knowledge of computer software including Microsoft Windows, Office, and other applications

Key Duties

• Manage contracts of purchase and sale to ensure accuracy and maintain collection of signatures on all relevant addendums and documents.
• Liaise with realtors and clients and serve as a main point of contact for purchasers and realtors.
• Greet incoming clients and give sales presentations as needed.
• Assist Sales Manager and team as required.
• Follow up with incoming sales inquiries, calls, texts, emails etc.
• Coordinate with lawyers on outstanding deposits, contracts, and closing coordination.
• Manage the distribution of Disclosure Statements and Amendments to all homeowners and collect receipts.
• Receive, log, and track all deposit funds.
• Liaise with the Marketing department and provide feedback on the effectiveness of current promotions and marketing programs.
• Daily reports and tracking of sales and traffic activity.
• Assist with signage and balloons as required.
• Stay up to date with site competition, provide reporting as needed.
• Input and manage MLS listings as required.
• Input client data into CRM and utilize Avesdo for all contract related tasks.
• Ensure the daily cleanliness of the sales centre is maintained and manage necessary supplies such as water bottles, helium, balloons, and office supplies.