We invite applications for the following:

Executive Assistant

Location: Kenora/Grassy Narrows

General Description:

The Executive Assistant is a full-time regular administrative support position. The Executive Assistant is responsible for delivering a wide range of administrative and secretarial support services to the Executive Director, Senior Management and as directed by the Executive Director to the Board of Directors of Kitapinoonjiiminaanik Family Services.

Qualifications:

• Community College Diploma in Office Administration or related field with (4) four years Senior Administrative Support experience, however a combination of education, experience and skills may be considered.
• Thorough knowledge of the Child, Youth and Family Services Act and Regulations, the philosophy of Customary Care Services delivered in First Nation communities, family structure as well as local Customs and Traditions
• Thorough knowledge and understanding of Agency philosophy, mandate, policies, procedures, guidelines, protocols, and the ability to work within them.
• Demonstrated ability to coordinate all administrative and secretarial support services at the Executive and Governance level including Executive Director, Senior Management and Board of Directors
• Knowledge of Northern Treaty #3 communities and the First Nations in the Kenora area including tribal and external services and services agencies in the area
• Strong commitment to helping Anishinaabe children and their families by providing services in ways that respect Anishinaabe Cultural and Spiritual Practices
• Commitment to always ensure the highest level of confidentiality; thorough understanding that all agency matters related to services, clients, staff, and all other agency business must be kept confidential.
• Proven ability to take direction and to work productively with little or no supervision and under stress of deadlines.
• Excellent planning, time management, prioritization, problem-solving and decision making skills
• Superior oral and written communication skills and the proven ability to compose well-written correspondence and reports.
• Excellent proof-reading skills and attention to detail
• Expert knowledge of the before, during and after steps required to organize staff, team, board and committee meeting.
• Proficiency in recording and transcribing meeting minutes
• Demonstrated ability to research and compile statistical information and prepare associated reports and/or presentations.
• Must possess excellent computer skills, extensive knowledge and experience working with a variety of software programs and keyboard speed of a minimum 50 words per minute.
• Ability to answer general inquiries by interpreting legislation, regulations, standards, policies, procedures, directives guidelines and the agency mandate using good judgment and discretion.
• Ability to establish and maintain purposeful relationships with staff, management, Board of Directors, Chief and Councils, Ministry staff, agency lawyers and all other organization contacts.
• Ability to flex daily work hours as determined by the Executive Director
• Must possess a valid Ontario G Driver's License, be willing to travel and provide Driver's Abstract
• Ability to speak Ojibway is preferred and a definite asset.

Salary Range: Start: $56,875 - End: $69,753

Closing Date: OPEN TILL FLLED

Submit resumes with cover letter and 3 references with email addresses quoting file #EA20240122 to

Human Resources c/o Unit 209-308 Second Street South Kenora, ON P9N 1G4

Fax: 807-468-7960 or by E-mail: [email protected]