Human Resources & Payroll Coordinator
Branch Location: Charlottetown, PE
Join Atlantic Canada's largest credit union, Provincial Credit Union and become part of a team committed to positively impacting our island communities. Provincial Credit Union is honored to be recognized as one of Canada's Top 100 Employers for 2024! This achievement reflects our commitment to maintaining a dynamic and supportive workplace. Our core values of People, Purpose, and Possibility guide our mission of providing sound financial advice, planning, and education to our members. We believe in empowering our employees to deliver and support quality member experiences and fostering engagement within our communities. Join us in making a difference as we lead the way in serving the financial needs of islanders.
What You'll Do:
The HR and Payroll Coordinator plays a pivotal support role in guiding leaders and staff through the employment lifecycle, from hiring to retirement. They are entrusted with maintaining the integrity of processes and data within the Human Resources Information and Payroll system, actively contributing ideas and solutions to enhance HR administration functions. Moreover, this position provides vital administrative support for bi-weekly payrolls, benefits, and pension programs, serving as a valued member of the dedicated Human Resources team at Provincial Credit Union.
HR Coordination:
- Manage the HR Inbox, answering queries and providing information and assistance to leaders and staff regarding PCU policies, procedures, and Employment Standards Act.
- Monitor end of probation and annual performance reviews, alerting leaders as necessary.
- Maintain accurate and up-to-date employee and HR files, records, and documentation.
Payroll and Benefits Administration:
- Process bi-weekly payroll, including preparation and balancing of payroll accounts, preparation of T-4s, and making payroll remittances.
- Administer the Salary Administration program, including preparation of payroll paperwork for new hires, terminations, and salary changes.
- Administer employee benefits programs, including health insurance, retirement plans, and other benefits.
- Manage employee leave process and serve as a key contact for staff on leave.
HRIS and Data Management:
- Ensure integrity and confidentiality of human resource files and records.
- Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
- Manage tasks related to onboarding, status changes, and offboarding.
- Maintain and update HR records on HR information system.
Team Support and Collaboration:
- Work closely with the HR team members regarding staffing changes to provide seamless transitions for new and existing employees.
- Support the process of merit increases, cost of living increases, incentive payouts, and salary adjustments with high attention to detail.
- Collaborate with the HR team on various projects and initiatives.
What You Have:
Required Education and Experience
- Bachelor's degree in Human Resources, Business Administration, or related field.
- Certified Payroll Compliance Practitioner (PCP) designation is an asset.
- Minimum of 3 years of experience in HR coordination and payroll administration.
Skills and Abilities
- Strong understanding of payroll regulations and compliance requirements
- Detail-oriented, highly organized, and able to multitask.
- Strong team player with a positive attitude.
- Appreciate the need to work independently while supporting team members.
- Demonstrate exceptional interpersonal skills.
- Take accountability and inherently demonstrate a high level of integrity and trustworthiness.
- Demonstrate clear and professional written and verbal communication skills.
- Proficient in MS Office, HRIS, and payroll systems.
What we offer:
- Outstanding Culture: Join an engaged and community-focused team that fosters a positive work environment.
- Market Competitive Compensation: Enjoy a competitive salary along with an annual bonus program.
- Generous Benefit Package: We provide a comprehensive benefits package, including a flexible health and dental plan, sick time, and a Defined Contribution Pension Plan and Group Retirement Saving Plan with up to 9% employer contribution.
- Work-Life Balance: Start with three weeks of vacation per year, supplemented by four personal days and two volunteer days.
- Professional Development: Take advantage of tuition reimbursement, training programs, and career progression opportunities.
- Employee Perks: Enjoy additional perks such as an annual fitness and clothing allowance, reduced rates on employee loans and mortgages, and no service fees on banking transactions.
- Salary range for this position: $50,941 - $59,931.
Join our team at Provincial Credit Union and enjoy a rewarding career with competitive compensation, comprehensive benefits, and a supportive work environment that values your growth and well-being.
Please note that all offers of employment are conditional upon the acceptance of an Individual Fidelity Bond Application which includes a criminal check and a credit check.
Closing date is May 6, 2024.
Diversity and Inclusion:
Provincial Credit Union invites applications from all qualified individuals. Provincial Credit Union is committed to employment equity and diversity in the workplace, and welcome applicants from diverse backgrounds. Accommodation is available for applicants with disabilities throughout the recruitment process.