This position focuses on providing administrative support (primarily to the HR and Finance functions) while also performing reception and general office administration duties. The role is often the first contact for walk-ins, phone calls and perspective hires.

The hours of this position are scheduled to be 9am to 3pm; however there is some flexibility to accommodate a candidate's availability (such as adjusting the hours for dropping off and/or picking up children from school.)

Responsibilities & Expectations:

Administration Support

• Assists with recruitment of hourly staff, including job postings, screenings, scheduling interviews, etc.
• Supports and helps facilitate onboarding processes for new hires – including orientation training, setting up new hires in the HRIS system, etc.
• Updates various communication boards within the facility for staff.
• Takes notes and meeting minutes as required.
• Monitors timecards and ensures all discrepancies and errors are corrected.
• Provides back-up support to payroll processes as required.
• Maintains and looks after all temporary labour hours and billing.
• Assists temporary labour workers in getting set-up and prepared for work.
• Assists with Employee Benefit Programs – including Blue Cross, Canada Life, gym memberships and boot allowances.
• Maintains WCB Claim Paperwork, ensuring appropriate documentation is being submitted to WCB in the event of a workplace incident.
• Assists with coordinating annual training – including First Aid renewals, GMP training, policy reviews, etc.
• Addresses and follows up with staff requests or concerns.
• Provides administrative support to the Finance department as needed, such as assisting with invoices, filing, updating information, and other administrative tasks.
• Executes the planning and organizing of company events or promotions.
• Assists in managing room bookings within the office.
• Books travel arrangements for staff.
• Provides other day-to-day administrative support as requested.

Reception Duties

• Greets walk-in visitors/guests, answers phones, arranges couriers and distributes mail within the office.
• Addresses inquiries from visitors and/or staff.
• Maintains office supply inventory and submits office related purchase requests.
• Maintains coffee and other employee consumables inventory.
• Maintains general documentation and filing needs within the office.

Desired Qualifications:

• Previous experience working in reception or administration roles is required.
• Related post-secondary education is preferred.
• Strong computer skills required, with a focus on the Microsoft Office suite.
• Previous experience working with ADP Workforce Now and ERP systems is an asset.
• Must have strong time management skills and the ability to multi-task.
• Strong communication skills (both written and verbal) are required.
• Capable of demonstrating a high level of confidentiality.
• Strong interpersonal skills required.
• Must be detail orientated.
• Must be capable of working independently and demonstrate initiative.