Temporary Division Administrative Assistant - Technology Department

We are excited to have an Temporary Division Administrative Assistant opportunity available approximately June 2024 - July 2025.

Lethbridge School Division is looking for the ideal candidate for the position of Temporary Division Administrative Assistant reporting to the Director of Technology Learning and Innovation. The ideal candidate will have PowerSchool experience, high level of proficiency with technology skills, sound judgment, strong interpersonal skills, and demonstrated ability to think critically and synthesize information.

The Division

Since 1886, Lethbridge School Division has offered high quality learning experiences over a broad range of programs to meet the needs of a wide variety of learners. Lethbridge is located just two hours south of Calgary and close to the Rocky Mountains and U.S. border, and is family-oriented and culturally vibrant with many amenities of a larger city. We are a growing school division, Lethbridge School Division employs more than 1200 staff and is known for its innovative culture.

Lethbridge School Division, embraces diversity and functions in a dynamic, innovative and fast paced environment. We are seeking an Temporary Division Administrative Assitant to the Director of Technology Learning and Innovation who is results-oriented and who demonstrates professionalism and a commitment to providing exemplary public service therefore assisting in serving the educational needs of over 12,000 students within 24 schools.

Lethbridge School Division strives to create a dynamic, diverse, and collaborative culture. We value diversity and welcome applications from all qualified individuals. We are growing, leading and supporting: inclusion, well-being, learning, respect and leadership.

Did you know:

• Lethbridge enjoys more than 320 days of sunshine per year.
• The height of the CP Rail High Level Bridge is 95.7 meters.
• Lethbridge is one of only a few cities its size with two post-secondary institutions - Lethbridge College and University of Lethbridge.
• Lethbridge provides a central location from which to see some of the most spectacular attractions and scenery that Alberta has to offer including Waterton National Park, Banff National Park, ski resorts, hiking and mountain biking trails: www.exploresouthwestalberta.ca.
• Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city. Lethbridge has one of the best and largest leisure complexes in Alberta! For a complete overview of our division you are encouraged to visit our website.

The Role

As a member of the Technology team, the role is responsible for performing a variety of administrative tasks in support of the Technology Department operations and supporting school sites. A breadth of responsibilities include communication with various stakeholders, office management, maintaining various programs and student records. The successful candidate will represent the Division with a high standard of professionalism. This position provides mentorship and guidance to all school administrative assistants/supports and school administration in the Division with the support from the Director of Technology Learning and Innovation.

This position requires the following:

• Strong oral and written communication skills.
• Strong technology background.
• Proficiency with document preparation that is business professional.
• Effective time management and organization skills.
• Ability to work in a team atmosphere.
• Strong problem solving skills and the use of critical thinking.
• Ability to be discreet and keep work related knowledge confidential.
• Ability to develop new procedures and leverage skills to contribute to the efficiency and effectiveness of the Division.

The successful candidate must be highly confidential, a self-starter, personable, able to effectively communicate with the public, be a team player and have proven administrative skills. The individual must be flexible, decisive, be able to multi-task and display a high level of initiative and maturity. A strong technology background is essential, including intermediate level skills in PowerSchool. The successful candidate will be an innovative thinker and willing to find creative solutions.

What will you work?

1.0 FTE (35 hours per week)

Requirements

Education, Training and Experience required:

• Combination of education and experience as an Administrative Assistant.
• Completion of a two (2) year post-secondary diploma in a related field; such as an Administrative Assistant Diploma is considered an asset.
• Proof of Grade 12 or General Educational Development (GED). If you have obtained your education outside of Canada, the Division will require a copy of your Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.

**Candidates may be tested for computer proficiency

CONDITIONS OF EMPLOYMENT:

In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School Division who are offered employment must provide:

• A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
• Proof of photo identification, may be a valid driver's licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
• Documentation of a valid Social Insurance Number in the employee's legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.
• Hold and maintain a valid Class 5 Alberta drivers license.

Benefits

Salary range for this position is $49,000 - $53,000 depending on education and experience.

Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan and providing time off to attend to personal matters. As a result, we offer an exceptional benefit package for you and your family to access. Some of the amazing benefits included are:

• 100% employer paid premiums for health and dental care.
• Health Spending Account (HSA).
• Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
• Lifestyle and specialty counselling (Health, Life Balance and Career).
• Competitive retirement plan.
• Discount at a variety of local fitness facilities within Lethbridge.

Make a difference in a child's life!

Posting will remain open until 10:00 AM, April 22, 2024.

Please note that only those selected for further consideration will be contacted regarding an interview.