Company Overview:
Onsite Engineering is a mid-sized consulting engineering and geoscience company with multiple offices across BC. We are a diverse company that provides high quality engineering and geoscience services to government and industry. We understand that, as professionals in the engineering field, the work we do builds the places we live, work, and play for generations and we are proud to play our part. We have purposely built our company to allow our senior professionals to do what they do best – top notch technical work.
At Onsite, we build communities. Come join Ours.
Position Overview:
The successful Office Administrator/Receptionist will be based in our Salmon Arm Office and report to the Business Manager. The position will assist engineers and geoscientists at Onsite Engineering by completing invoicing, purchasing, shipping, maintaining effective filing systems, fleet maintenance, data entry into our project management system (Bill-Quick), travel bookings and working with and assisting the team of administrators in other offices. This position will include general office duties such as office reception, and overseeing the mail, and deposits.
Major Job Functions:
- Professional and courteous communication
- Answering and transferring phone calls
- Support with purchasing, logistics and bookings.
- Support with time keeping, invoice creation and collections.
- Support system administration, and fleet management.
- Support with Accounts Receivable and Payable data entry.
- Maintain effective filing systems already in place.
- Work with and support the team of administrators in other offices.
- Provide assistance to employees as needed.
- General office duties and upkeep.
- Other related duties as assigned.
Specific Skills and Knowledge:
- Flexibility, Organizational and Time Management Skills
- Excellent Attention to Detail, Work Accuracy/Numeracy
- Strong Communication and Interpersonal Skills
- Exceptional multi-tasking skills.
- Motivated and Dynamic Self-Starter
- Strong Planning and Organizational Skills, with the ability to work under pressure to meet tight deadlines.
- A committed and positive attitude focused on building positive rapport with clients.
Education and Experience:
- Administrative Assistant Certificate or equivalent knowledge and experience
- Experience with Microsoft Office software products such as Excel, Word, Outlook
- Valid BC driver's license