About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we're changing lives.

As one of North America's leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

Situated within UJA the Jewish Foundation of Greater Toronto is a community foundation that makes charitable giving easy and rewarding so that individuals and families can fulfill their personal philanthropic goals and translate their charitable vision into viable solutions to some of the community's most pressing needs. Jewish tradition teaches that one of our key responsibilities is to make the world a better place for future generations.

As one of the largest Jewish community foundations in Canada, the Jewish Foundation of Greater Toronto has been in business and managing millions of dollars in assets since 1962.

About the Opportunity

The Jewish Foundation is seeking to hire a Project Coordinator to provide a variety of project management and administrative support services to various members of the Jewish Foundation.

Responsibilities include, but are not limited to:

• Coordinate project/program/committee agendas within the Jewish Foundation team and follow up as needed internally and externally with appropriate stakeholders, including but not limited to fundholders, committee members, donors and volunteers
• Support Foundation managers and directors on projects, Foundation events and workflow, ensuring that projects are tracked and flagging any issues as they emerge
• Assist with fundholder communications and coordinate fund contributions and distributions
• Lead the creation of processes and templates to be used by Foundation team leads when preparing for fundholder meetings
• Responsible for communicating with Jewish Foundation stakeholders
• Ensure accurate reporting of fund information to donors
• Assist with outreach to donors including emails, quarterly and annual mailings
• Take minutes at meetings, preparing minutes, and following up on key action items
• Develop and maintain simple computer databases, take calls, filing and other office administration duties
• Contribute to the coordination of writing, editing and layout of reports and other report content

Qualifications

• Experience creating systems, general project management and administrative support a must
• Advanced technical skills to support use of Outlook, Microsoft Office Suite
• Excellent organizational and time management skills – ability to work independently to meet timelines and priorities
• Strong interpersonal and client relationship skills – ability to work with a diverse group of professionals, donors and volunteers
• Excellent written and verbal communication skills
• Strong analytical capability with excellent attention to detail; strategic thinker
• Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment

* This is a full-time permanent position, Union Level C. At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA's offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted.

Commitment to Inclusion and Accessibility:

UJA Federation is proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities.

We are committed to creating an inclusive and accessible workplace, and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.