Celebrating our 20th anniversary in 2024, H2Safety Services Inc. is the largest Emergency Response Management provider in Canada. Equipped with decades of experience, our team of industry leading experts deliver comprehensive, tailored Emergency Management, Health, Safety, and Environment (HSE), Emergency Response Training, and Technology services to companies throughout Canada, North America, and around the world. By continually investing in our people and world-class technology, we ensure the highest level of protection and compliance for our clients, stakeholders, and the environment.

Your Team

At H2Safety, we believe that diversity of experience, perspectives, and background leads to a superior company culture, creates meaningful experiences and work for our employees, and generates exceptional products and services for our wide range of clients.

We are currently looking for a Project Administrator join our Emergency Response Planning (ERP) Services team. As a Project Administrator, your day-to-day will include collaborating with cross-functional teams for the development and execution of effective emergency response plans, ensuring they meet or exceed client expectations and internal quality standards. The role requires a combination of strong organizational skills, effective communication, and a meticulous approach to documentation in the critical field of emergency response management.

What You'll Do & How You'll Make an Impact

Plan Administration:

• Draft, proof, and maintain Emergency Response Plan (ERP) documentation (i.e., site sections, Core documents, public information pamphlets); make updates to existing documentation, or build new documentation, ensuring compliance with Company standards, applicable regulations, and/or specific client customization requirements.
  
• Attend internal project kickoff meetings as needed, and assist in preparing information gathering material under supervision.
  
• Research and verify emergency contact information, key client contact information, available support services and equipment, and other details for area stakeholders.
• Accurately charge time to projects and input data into the internal database, and capture any deviations from project scope.
  

Stakeholder Consultation & Notification:

• Collaborate with internal departments to gather relevant information for stakeholders in affected areas. Ensuring alignment of consultation and notification processes with regulations and project requirements, notify area stakeholders.

Cross-functional Team Collaboration:

• Liaise with relevant H2Safety departments on project tasks related to the production and completion of ERPs, and coordinate flow of information and documentation among various project stakeholders.
• Prepare for and attend applicable meetings with project team and provide regular progress updates on assigned tasks.

Regulatory Knowledge & Submission:

• Build knowledge of relevant legislation, regulations, and compliance standards as they apply to the development and maintenance of ERPs.
• Under the direction of Senior Project Administrator, Project Lead or Project Manager, assist with document and file preparation for regulatory submission and approval.

Quality Assurance:

• Utilize a comprehensive understanding of H2Safety's internal standards, client specifications, and regulatory requirements to ensure compliance with ERP documentation.
• Review and refine document content and layout to align with project deliverables. Focus on creating clear, concise documents that facilitate seamless information flow across all project documentation.
• Proactively identify opportunities to enhance procedures and processes, making recommendations where applicable. Additionally, seize opportunities to impart knowledge and mentor junior team members, fostering a culture of continuous improvement and professional development.

What We're Looking For

• Bachelor's degree or diploma in business, emergency management or related field.
• Proficient in the use of Microsoft Office Suite.
• Strong communication skills, both written and verbal, to effectively interact with internal teams, external stakeholders, and clients.
• The ability to take initiative and work with ambiguity to continue to drive projects and deadlines forward.
• Strong attention to detail to ensure that all work is completed to the highest standards.
• Ability to adapt to changing project requirements, priorities, and timelines. Flexibility in handling unexpected challenges.
• The ability to work well independently, but also to collaborate as part of the wider team.
• Ability to research and problem solve (i.e., determine source of a problem and determine an effective solution)

Bonus Experience

• Formal training or certification in Microsoft Office Suite.
• Previous work experience in the oil and gas industry.
• Completion of Incident Command System (ICS) 100.
• Previous experience in emergency response.
• Previous experience working in project administration.
• Understanding of ERPs and/or knowledge of emergency response related legislation, regulations, and compliance.
• Mapping knowledge (i.e., how to read maps based on DLS system / NTS).