Position Summary:

We are seeking an experienced Executive Administrator to provide comprehensive administrative support to our Executive Director and Leadership team. As the Executive Administrator, you will play a crucial role in ensuring the smooth operation of our organization by handling a wide range of administrative tasks, including research, report preparation, correspondence management, and event organization. Additionally, you will be responsible for providing Human Resources administrative support as needed. This role offers a dynamic environment where responsibilities may evolve based on agency needs.

Reporting Structure:

Reports to Executive Director

Prime Functions:

Organization & Administration:

• Coordinate meetings, company events, and special gatherings as required.
• Provide logistical support to committees, including Wellness Committee and Health and Safety Committee.
• Manage room and meeting bookings, including virtual setups.
• Stay updated on technical and professional information relevant to the role.
• Handle confidential information, maintain files, and take memos.
• Conduct research and prepare information for executive needs.
• Provide backup support for front desk and reception.
• Manage travel and lodging bookings.
• Maintain understanding of the organization's structure, policies, goals, and objectives.
• Monitor BCBid weekly for opportunities.
• Supervise practicum student requests and allocations.
• Perform company credit card reconciliation.

Written & Verbal Communication:

• Take accurate minutes at assigned meetings.
• Prepare reports and presentations as required.
• Complete capital purchases as directed by leadership.
• Ensure policies are up-to-date and compliant.
• Answer phone inquiries and direct calls for the executive team.
• Act as a liaison for the executive team.

Qualifications:

• Post-secondary education in business administration or related field preferred.
• 3-5 years of prior experience in mid- to senior-level administration, business, management, or related field.
• Accounting education and experience considered an asset.
• Proficiency in MS Office Suite with a minimum typing speed of 40 WPM.
• Advanced organizational skills with the ability to thrive in a fast-paced environment.
• Critical thinker with keen attention to detail and adaptability.
• Excellent written and verbal communication skills, along with superior listening skills.
• Professional demeanor with a commitment to confidentiality.
• Self-directed and able to work independently; proactive and enthusiastic about taking on new projects.
• Comfortable in both leadership and team-player roles, with the ability to manage and lead when necessary.
• Collaborative and eager to learn from others.
• Valid driver's license and safe driving record preferred.

Benefits:

• 3 weeks vacation
• Paid sick leave
• Group benefits include extended health, dental, and paramedical
• Health spending account
• Pension contribution
  

Application Process:
KCR Community Resources has a strong commitment to diversity and inclusion and encourages candidates from all backgrounds to apply.

We will strive to provide reasonable accommodations, accessible formats, and communication support upon request to all candidates in all aspects of the recruitment and selection process.

If you require accommodation as part of the application process, please contact the Director of Services at our main office at 250 763 8008.

About KCR Community Resources:
KCR is a not-for-profit agency fostering diversity, collaboration, and resourcefulness by tailoring services to meet the community, family, and individual needs. We believe in a community where individuals and families are supported in leading healthy, productive, and fulfilling lives.

We value inclusion and relationships built on mutual trust, recognizing each other's contributions, expertise, and opinions.

We strive to create a safe and welcoming work environment where collaboration and valuing people's strengths are at the core of our day-to-day interactions.