Champ's Fresh Farms Inc. (was Champ's Mushrooms Inc.) is Western Canada's largest mushroom distributor located in the Fraser Valley of southwestern British Columbia. As a prominent leader in the mushroom marketing genre, Champ's Mushrooms consistently provides leading concepts in distribution & quality control for the mushroom industry. We are now seeking for an Office Administrative Assistant to join our team at Champs.

The primary role for the Office Administrative Assistant is the company's initial representative both in person and on the phone. As such, this individual creates a positive image and first impression of our company among visitors, suppliers, and other business partners. The position is also responsible for a wide variety of administrative duties including secretarial and receptionist duties in addition to more complex functions and services, such as arranging travel plans, minute-taking during confidential meetings, and scheduling appointments. The Office Administrative Assistant also performs a variety of miscellaneous administrative tasks for other functional areas.

KEY POSITION RESPONSIBILITIES

• Greet and manage all visitors, handle inbound calls, emails, and faxes, directing them to appropriate departments or individuals.
• Receive, sort, and prioritize incoming mail and manage issuance of Access cards for employees and contractors.
• Maintain and ensure a professional image of the reception area, including replenishing supplies and overseeing the lunch room.
• Assist the executive team with scheduling, coordinating meetings, and organizing events. Prepare documents and reports, and handle confidential tasks including executive travel arrangements.
• Coordinate daily mail runs and manage FedEx bookings for efficient document and package dispatch.
• Oversee the ordering and stocking of office and lunchroom supplies, including stationary.
• Prepare and manage purchase orders (POs) for the finance team, ensuring accurate and timely processing.
• Handle administrative tasks, resolve office issues, and support various departmental functions.
• Organize and assist in company events, ensuring proper filing and documentation in accordance with company policies.
• Exercise independent judgment and discretion in handling confidential matters and support company policies and strategies.

To be considered for this position you must meet the following minimum requirements

• Post-secondary certificate or diploma in Business Administration or an acceptable combination of related education and progressively responsible experience.
• 3-4 years of direct work experience in an Administrative Assistant capacity.
• Superior keyboarding skills; working knowledge and demonstrated skills in the MS Office suite.
• Hands-on experience with productivity applications, including word processing, spreadsheets, e-mail, and presentation software.
• Professional writing skills including proper spelling, grammar, and punctuation.
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
• Previous experience in handling confidential or sensitive information.
• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
• With little direction, writes and formats moderately complex correspondence including memos, emails, and letters.
• Maintains composure and even demeanour during times of high volume, ad hoc and unplanned requests, variety of ongoing activities, and executive requirements for assistance and support.
• Able to maintain filing systems and basic databases.

We thank all applicants for their interest in working for Champs Mushroom. Due to receiving high volumes of resumes we are only able to contact those who have been shortlisted for an interview.