HR Coordinator

Arbutus Properties is a leading land developer, home builder, and commercial constructor, offering a dynamic work environment, attractive compensation and benefits package, and vast opportunity for advancement. We are currently seeking a HR Coordinator with a strong work ethic, the desire to be part of a passionate team, and the skills to advance exciting projects and operations across western Canada.

OVERVIEW

The HR Coordinator provides an integral role in the delivery of exceptional HR support for our growing organization. This role will focus on the management of confidential data and documentation for HR business requirements and related activities including, but not limited to, HR program and policy interpretation, on-boarding, recruitment, and HR project support. The ideal candidate is a proactive, highly organized, articulate communicator who possesses the ability to multi-task and to adapt as priorities and initiatives change.

KEY FUNCTIONS AND RESPONSIBILITIES

• Responsible for the day-to-day HR function, which includes developing, monitoring, and driving various HR processes and procedures; specifically:
  • Ensure that accurate job descriptions are in place, which includes writing, reviewing with management, and maintaining any ongoing updates and changes.
  • Oversee employee files, draft offers, status changes, departure letters and any other employment related correspondence.
  • Participate and drive employee engagement initiatives such as employee surveys and questionnaires that promote an excellent working environment.
  • Administer and maintain all employee benefits.
  • Coordinate staff training and development and coordinate all internal training initiatives.
  • Provide HR support to employees and managers, responding to inquiries regarding human resources policies, procedures, programs, general employee relations, and redirecting as needed to appropriate team members.
  • Assist and contribute to the implementation of new initiatives and projects across HR.
  • Follow-up, manage and create employment related documentation and ensure corresponding updates are populated within HRIS system.
  • Help support the management of the HRIS system.
  • Support HR in implementing HR goals which will improve the employee experience.
  • Prepare employment verification letters, correspondence, reports and presentations.

• Assist with WCB claims management and provide claim updates to managers/employees, when required.

• Assist with all aspects of recruitment, including creating job postings, review resumes, conduct phone screening, interviews, and reference checks.

• Organize, facilitate, collect, and enter all new hire paperwork information into relevant platforms and shared drives.

• Develop and execute a comprehensive onboarding program that educates employees and creates a warm and welcoming environment for all new hires.
  • Provide end-to-end candidate hiring processes to ensure a positive experience and a seamless transition with the new hire's department.

• Manage and organize the employee's initial on-boarding including partnership with other functional teams for tools, access and rewarding experience.

• Manage the off-boarding process for outgoing employees, including exit interviews, trend reporting, internal communications and support for managers through the transition.
• Assist with applications and work permits for temporary foreign workers.
• Participate in projects (i.e., research, surveys, process mapping) and compile information into reports using Word, Excel, and PowerPoint.
• Assist the Director, HR & HSE as required.

REQUIREMENTS (EDUCATION, EXPERIENCE, SKILLS, QUALIFICATIONS)

• Bachelor's Degree in HR Management.
• A minimum of 2 years of experience as a Human Resources Coordinator.
• Ability to build strong relationships with internal clients and peers.
• Sound judgement and high emotional intelligence.
• Some experience in full cycle recruitment.
• Previous experience with HR systems (i.e. HRIS, leave management, etc.).
• Immigration experience (LMIA applications and awareness of visa options for TFWs) is an asset.
• Exceptional verbal and written communication skills including ability to present, prepare reports, proposals, policies and procedures.
• Excellent representative of the values and culture of the company.
• Professional demeanor and good problem-solving skills combined with a strong business awareness and customer orientation.
• Strong organizational and time management skills with strong results/goal orientation.
• Engaging and energetic communication style.
• Highly service oriented with a genuine care about people.
• Professional and tactful with a high degree of integrity.