POSITION SUMMARY
The Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator's primary task will be a helping hand to the Human Resources division to complete administrative functions related to Employee Relations including attendance management, medical tracking, follow-ups from case management, documentation, and collaboration with internal teams. Typical duties include updating daily Human Resources documents, answering employees' questions, and keeping trackers accurate and updated.
The Human Resources Administrator will develop a calendar and assist employees on their medical leave. The Human Resources Administrator will handle most of the documentation related to Employee Relations functions, training, exiting, and
reporting.
SUCCESS PROFILE
What does it take to be successful working in the Human Resources department at Seabird Island? Check out the top traits we're looking for and see if you have the right mix.
- Creativity: The ability to adapt traditional methods, concepts, models, designs, technologies, or systems to new applications; or the ability to devise new approaches to make improvements or solve problems.
- Customer Oriented: The job demands a positive and constructive view of working with others. There will be a high percentage of time spent in listening to, understanding and successfully working with a wide range of people.
- Organized Workplace: The job's success depends on systems and procedures, its successful performance is tied to careful organization of activities, tasks and projects that require accuracy. Record keeping and planning are essential components of the job.
- Proactive Thinking: The ability to evaluate future implications of current decisions and action; the ability to mentally create the scenarios and outcomes of situations that could develop from decisions or plans of action.
- Logic: Understanding complex information; making connections; drawing conclusions.
- Technical: Strong understanding of Microsoft Office suite, and tech savvy and willingness to learn.
WORK THAT MATTERS
Seabird Island Band is a place to learn many skills. We are many nations, but we proclaim one goal to strengthen our pride, our language, our culture and our freedom.
Seabird Island located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.
We're hiring!| Facebook | LinkedIn | For Our Culture
BENEFITS & PERKS
Benefits vary by job type, apply after a successful probationary period and are confirmed in the interview and hiring process.
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development and skill enhancement,
- Collaboration with an interdisciplinary team,
- Equitable hourly rates and
- Casual dress code
WHAT YOU'LL DO
Primary duties:
- Organize and maintain personnel records, enter new data, and update previous employee data in internal HR
Databases. - Update HRIS databases (e.g., record sick or maternity leave)
- Create regular reports and presentations on HR metrics (e.g. turnover rates)
- Participate in HR projects (e.g., help organize a job fair event)
- Supports HR Projects and Initiatives
- Runs basic and standardized HR Reports as needed.
- Answer any employee queries about people or HR-related issues, and help them resolve them internally, if possible
- First point of contact with employees on HR-related issues.
- Administer annual performance by monitoring employee appraisals and reporting on completions.
- Take meeting minutes and action items.
- Frequently interact with managers and heads of various departments to disseminate information.
- Assist with administering training and development opportunities and tracking of completion.
- Compile and submit monthly reports to the Human Resources Manager, containing both narrative and statistical
information. - Keep up to date on current issues and matters related to Human Resources.
- Complete Criminal Record Checks as required.
Recruitment
- Provide administrative support to the Human Resources team and respond to emails and calls on behalf of the
recruitment team. - Assist recruiters, and other HR staff with activities, such as onboarding of new recruits and sending employment
offers. - Publish and update job ads on careers pages.
- Complete reference checks for selected candidates.
- Schedule interviews and correspond with candidates.
- Complete probationary follow ups with staff to monitor effectiveness of onboarding process.
- Track contract end dates and send end date letters to applicable staff.
- Assist in creating interview/prescreen questions for candidates.
Relationship and team building
- Provide guidance to employees. Handling all employee queries, written or verbal, with the utmost confidentiality.
- Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
- Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island's vision, mission, culture, and
values. - Ensure effective and professional communications with all internal and external service providers, committees, and
workgroups.
Duties and Accountabilities
- Cultivate professionalism, diligence, and dedication, always ensuring quality service delivery.
- Participate in case management.
- Assist with planning and hosting various events for employees.
- Collaborate to organize job fairs, orientations, and onboardings and work on relevant HR projects.
Other
- Assist Payroll by providing employee information on leaves and employee benefits.
- Always Representing the image of Seabird Island Band.
- Other duties or responsibilities as assigned by your Manager, Director, Executive Director, or Chief & Council.
WHAT YOU BRING
Education:
- High school Diploma or GED
- Post Secondary Certificate in related field considered an asset.
Experience:
- 2+ years' experience in an office environment.
- Experience with HRIS and ATS software preferred.
- Experience working with First Nations community is considered an asset.
- Experience presenting information in forms, tables, spreadsheets and report writing.
Skills:
- An excellent learner with the ability to work in teams.
- Flexibility and willingness to learn at all times.
- Excellent organizational skills, with an ability to prioritize timelines and important projects.
- Strong phone, email and in-person communication and customer service skills.
Requirements:
- Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams.)
- Proficient interpersonal and communication (written and verbal) skills.
- Ability to agree as well as adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology
(IT) Policies and Procedures, etc. - Knowledge, respect and understanding of Stó: lō culture, traditions and language or willingness to learn.
- Experience working with First Nations community is considered an asset.
- Valid BC Driver's License
- Satisfactory Criminal Record Check (CRRP)
Reports To:
- Human Resources Manager
Pre-employment Screening
- Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.
Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S. 41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.
We thank you for your interest. Only those selected for an interview will be contacted.