Do you love working in a fast pace environment, where you constantly make impact and meaningful contributions on a daily basis?
We are looking for an amazing Accounts Payable / Accounting Admin to support our growing team and company long term.
DETAILED ROLE OVERVIEW
The Accounts Payable / Accounting Admin will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. Additionally, you will be a key point of contact with our vendors/suppliers and in contact on a daily basis to ensure accuracy of orders/pricing/products and ensuring any issues are resolved. The role is dynamic and will evolve over time according to the needs of the business.
Accounts Payable
- Manage and automate vendor payment process with Accuracy:
- Reconciling bank accounts and credit cards by gathering receipts and invoices and balancing information
- Partner with warehouse incoming team to make PO adjustments where necessary to receive
- Assist with reviewing of expenses, payroll records etc. as assigned
Other Daily Activities
- Ongoing and regular proactive communication with suppliers, vendors, providers and internal teams
- Posting and processing journal entries to ensure all business transactions are recorded
- Supporting business with placing Orders with regular vendors
- Maintaining financial records for company by analyzing balance sheets and general ledgers
- Corrects errors by rectifying or posting adjusting journal entries
- Maintains general bookkeeping by reconciling accounts receivables
- Secures financial information by maintaining confidentiality and organized filing in SharePoint
- Maintains company's accounting standards by following policies and procedures
- Assist in the processing of balance sheets, incomes statements and other financial statements according to legal and company accounting and financial guidelines
- Updates job knowledge by participating in educational opportunities
- Assist senior accounting staff in preparation of monthly/ yearly closings
- Comply with Generally Accepted Accounting Principles (GAAP) for financial statements
- Ensuring double orders are not created by implementing process/check to proactively reduce duplicate ordering
- Products created/entered are accurate through holding vendors accountable to providing accurate/detailed invoices as required
- Accuracy of product model data (Working with Incoming team)
REQUIREMENTS
CORE VALUES
EFFICIENCY is a big part of our company culture. To us this means being able to do more with less, always finding better, smarter and easier ways to do things without compromising quality. Increasing efficiency in all aspects of company and team function, increases the overall growth potential of the company.
ORGANIZATION is equally important. It enables your ability to be both efficient and effective. Organization to us means using tools (calendars, SharePoint and other internal tools) to keep things where they need to be. It also means taking appropriate notes when being assigned a task so that the task can be completed to meet expectations. Organization also includes having guides and documents created and in the right places so that yourself and others can easily refer back to be able to complete a task.
Being HIGHLY DETAIL ORIENTED is key and we need an individual who has an amazing eye for details! Being detail oriented reduces the need to go back and forth between different individuals we work with (internal or external). We always strive to do things right the first time and learn from mistakes quickly, so they never occur again.
EDUCATION/ EXPERIENCE
B.SC or BA in Accounting, Finance or relevant field of study
AND
2 years of Accounts Payable Experience
PREFERRED PREREQUISITES
Advanced knowledge of MS Office (especially Excel)
Knowledge of best financial reporting principles and practices (GAAP)
Microsoft Outlook/ SharePoint
Full-Cycle Accounting Experience
HIGH Computer proficiency
Salary $50,000 - $57,000 (with opportunity for bonus)
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