For over 35 years, the team at Basterfield & Associates Inc. (B&A) has been planning, designing, transforming, constructing and stewarding natural and built spaces in Peterborough, the Kawartha Lakes region and across central and eastern Ontario. Established in 1987, B&A is an award-winning landscape architectural firm providing comprehensive consulting services in landscape architecture, urban design and environmental planning.

We are a tight-knit and highly capable team with over 150 collective years of experience in planning, design construction. Our team has designed and delivered projects for both public and private facilities for a variety of urban and rural clients including federal, provincial and municipal governments, private sector clients, educational and institutional organizations, with a focus on public parks, waterfronts, streetscapes and civic urban spaces.

Our office is located in the heart of downtown Peterborough, with nearby restaurants, shops, cafés and footsteps from the local trail network system and Trans Canada trail. Peterborough is a mid-sized community situated on the Trent-Severn Waterway, surrounded by a diverse network of lakes, rivers and forests with endless opportunity for outdoor recreation and leisure. The City is host to Trent University, Fleming College, and a vibrant arts and entertainment culture.

The Opportunity:

Our team is seeking an Administrator to join us in a full-time permanent position. We are interested in speaking with candidates who are excited to join in the evolution of our professional practice, and who care about making a visible difference in the communities within which we live and work.

Responsibilities

• Serve as the point person for administrative duties including: maintenance, mailing, ordering supplies, equipment, bills, and errands.
• Acts as a liaison with professional service providers such as for: payroll, human resources, accounting, IT, etc.
• Schedule meetings and appointments.
• Maintain the office condition and arrange necessary repairs.
• Organize office operations and procedures.
• Perform general bookkeeping duties.
• Responsible for accounts payable and accounts receivable. Ensure that all items are invoiced and paid on time.
• Manage payroll and ERP software reporting.
• Address employees' queries regarding administrative issues
• Willingly performs other duties assigned

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About You:

Preferred Qualifications

• Post-secondary education in business administration preferred.
• Prior experience as an Administrative Assistant, Office Manager, or similar role.

Desired Skills, Strengths & Interests

• Consider yourself a well-rounded Administrator with experience and expertise in business operations including financial budgeting, tracking, and reporting.
• Demonstrate high fluency in Office365, and Quickbooks.
• Demonstrate strong written, interpersonal communication and presentation skills, including significant experience with public and stakeholder engagement approaches and processes.
  
• Take pride in a positive and collaborative spirit when working with clients, colleagues, consultants, contractors, approval authorities, and members of the public.
• Practice superb time management skills, able to manage multiple projects and deadlines, and possess a high level of attention to detail and quality.

If this opportunity sounds exciting, submit your cover letter and resume via the link provided.

This position will remain open until filled. While we appreciate all interest, only the most qualified individuals will be contacted for an interview.

Basterfield & Associates Inc. is an equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process. For accommodation please contact [email protected]