Legal Reception & Administrative Assistant

Legal Administration Assistant / Receptionist

Employment Type: Full-Time
Work Location: In Person

About the Role

We are seeking a reliable, organized, and professional Administration Assistant / Receptionist to join a busy professional office. The successful candidate will serve as the first point of contact for clients and visitors while providing essential administrative and clerical support to the team.

The ideal candidate is personable, detail-oriented, and able to multitask effectively in a fast-paced environment. Previous legal office experience is an asset but not required, as training will be provided as needed.

Key Responsibilities

• Coordinate new client intakes, including collecting and organizing client information and documentation.

• Respond to client inquiries professionally, courteously, and promptly.

• Welcome clients and visitors, ensuring a positive and professional reception experience.

• Answer and direct telephone calls, take messages, and respond to general inquiries.

• Schedule appointments and assist with daily office coordination.

• Attend to administrative matters at banks, courthouses, government offices, and other locations as required.

• Provide administrative and clerical support to professional staff.

• Maintain accurate records and organize documents.

• Handle confidential information with discretion and professionalism.

• Perform other administrative duties as required.

Qualifications and Skills

• Previous experience in administration, reception, customer service, or a legal office is an asset.

• Excellent verbal and written communication skills.

• Strong organizational skills and attention to detail.

• Ability to multitask, prioritize responsibilities, and meet deadlines.

• Friendly, professional, and courteous demeanor.

• Proficiency with computers and standard office technology.

• Ability to work independently and collaboratively as part of a team.

• Strong sense of confidentiality, discretion, and professional judgment.

• Reliable, punctual, and dependable.

• Valid driver's licence and access to reliable transportation may be required for occasional work-related errands.

Note: Legal office experience is not mandatory. Training will be provided to the successful candidate as necessary.

What We Offer

• Competitive compensation

• Dental care.

• Extended health care.

• On-site parking.

• A professional and supportive work environment.

• Opportunities to gain legal office experience and develop administrative and client-service skills.

Work Environment

This is an in-person position in a professional office setting. The successful candidate should be comfortable interacting with clients, managing administrative responsibilities, and supporting the smooth day-to-day operation of the office.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.

As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.Our ServicesW3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.Our ExpertiseW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.