Vice President, Finance and Administration

Reports To

President / CEO

Salary will be based on Experience $130k +

(Regular interaction with Board of Directors and Ownership)

Position Summary

The Vice President, Finance and Administration is a senior executive responsible for the overall financial stewardship, administrative leadership, and regulatory compliance of a multi-entity, cross-border manufacturing organization. As a member of the executive leadership team, the VP provides strategic direction and oversight for finance, accounting, payroll, compliance, and administrative functions, ensuring the organization's financial strength, operational discipline, and long-term sustainability.

This role oversees financial operations for multiple U.S. and Canadian legal entities, all subject to external audits, and serves as a key advisor to the CEO and executive team on financial strategy, capital planning, risk management, and enterprise performance. The VP also leads cross-border payroll and compliance for over 100 employees across multiple U.S. states and Canadian provinces, while maintaining strong governance, controls, and audit readiness.

Key Responsibilities

Executive Financial Strategy & Leadership

• Serve as a strategic business partner to the CEO and executive leadership team, contributing to enterprise-wide planning and decision-making.
• Develop and lead the company's financial strategy, aligning capital allocation, investment priorities, and risk management with business objectives.
• Provide financial insight and analysis to support growth initiatives, operational excellence, and profitability improvement.
• Present financial performance, forecasts, and strategic analysis to the Board of Directors and ownership, as required.

Financial Oversight & Governance

• Provide executive oversight of accounting, financial reporting, and internal control functions across all U.S. and Canadian entities.
• Ensure consistent accounting policies, strong governance, and effective internal controls across the organization.
• Maintain compliance with applicable accounting standards and regulatory requirements in all jurisdictions of operation.
• Ensure the integrity, accuracy, and timeliness of financial information at the enterprise level.

Audit, Tax & External Stakeholder Management

• Act as the executive lead for all external audits, ensuring effective coordination, issue resolution, and timely completion.
• Oversee tax strategy and compliance in collaboration with external advisors, covering U.S. federal, state, local, and Canadian federal and provincial requirements.
• Manage senior-level relationships with external auditors, banks, lenders, insurers, and professional advisors.
• Support financing activities, banking relationships, and covenant compliance, as applicable.

Payroll, HR Administration & Compliance

• Provide executive oversight of U.S. and Canadian payroll operations for over 100 employees across multiple states and provinces.
• Ensure compliance with employment standards, payroll tax regulations, and statutory reporting requirements in all jurisdictions.
• Oversee benefits administration and related financial obligations, in coordination with HR leadership or external providers.
• Ensure appropriate policies, controls, and risk mitigation practices related to payroll and employee administration.

ERP, Systems & Process Excellence

• Provide executive sponsorship and governance for the financial use of the SYSPRO ERP system.
• Ensure ERP and financial systems support accurate reporting, operational visibility, and scalable growth.
• Champion continuous improvement, process standardization, and automation across finance and administrative functions.
• Partner with operations and IT leadership to strengthen data integrity, controls, and system effectiveness.

Enterprise Risk & Regulatory Compliance

• Lead enterprise-level financial risk management, including regulatory, operational, and compliance risks across jurisdictions.
• Monitor regulatory and legislative changes in the U.S. and Canada and assess impacts on business operations and financial strategy.