Accounts Payable Specialist

The Accounts Payable Specialist manages full-cycle accounts payable processes, ensuring accurate and timely processing of invoices, expenses, and payments in line with company policies and procedures. This role supports daily operations, month-end close, and audit activities while collaborating closely with internal teams and external vendors in a fast-paced, growth-oriented environment.

• Review and process vendor invoices in accordance with company policies and procedures.
• Process employee expense reports through Concur, ensuring accuracy and compliance.
• Process corporate credit card transactions in line with established guidelines.
• Monitor and maintain accounts payable email inboxes to ensure timely responses to stakeholder inquiries.
• Reconcile vendor statements and resolve discrepancies promptly and accurately.
• Maintain accurate accounts payable trackers, records, and files for audit and reporting purposes.
• Collaborate with team members to streamline accounts payable processes and improve efficiency.
• Process weekly and ad hoc payment runs, ensuring payments are accurate and on time.
• Assist in the month-end closing process, including preparation and review of accounts payable-related entries and reports.
• Track payments and expenditures for various internal reporting and analysis purposes.
• Support internal and external audits by providing required documentation and explanations.
• Assist with special projects and other finance-related tasks as needed.
• Manage full-cycle accounts payable processes from invoice receipt through payment and reconciliation.
• Communicate regularly with internal stakeholders and external vendors to address errors, discrepancies, and inquiries.
• Provide customer-focused support to vendors and internal teams, ensuring issues are resolved quickly and professionally.

• Minimum 2 years of accounts payable experience, including invoice coding, processing, and working directly with vendors.
• Proven experience working in a medium-volume environment, processing at least 100 invoices per week.
• Strong accounts payable knowledge, including invoice processing and invoicing best practices.
• Intermediate proficiency in Microsoft Excel for data entry, analysis, and reporting.
• Excellent verbal and written communication skills, with the ability to speak confidently with external vendors to resolve errors and discrepancies.
• Strong attention to detail and a high level of accuracy in all financial transactions and documentation.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Strong problem-solving skills related to invoice discrepancies and payment issues.
• Customer-centric mindset with a commitment to providing exceptional service to internal and external stakeholders.
• Ability to work independently while also collaborating effectively within a team environment.
• Demonstrated ability to thrive in a fast-paced, dynamic setting.

• Experience in a retail environment.
• Experience working with purchase orders within an accounts payable function.
• Experience using Concur for expense management.
• Experience supporting audits and month-end activities.
• Exposure to accounting or ERP systems.
• Strong communication skills with a personable and sociable approach.
• Team-focused mindset with the ability to quickly acclimate to a new team.
• Strong work ethic and consistently positive attitude.
• Demonstrated ability to build strong working relationships across the organization.
• Interest in contributing to a growing organization where employees feel valued and part of building something long term.

The role is based in an open work environment alongside a team of approximately 13 other transactional finance professionals, representing a mix of long-tenured and newer team members. The position follows a Monday to Friday schedule, totaling 40 hours per week, with flexible start times available. The workplace culture emphasizes collaboration, team support, and growth, with employees feeling valued and engaged in building something meaningful within a long-standing organization of over 40 years. On-site parking is provided at no cost.

This is a Contract position based out of Burnaby, BC.

The pay range for this position is $60000.00 - $60000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a hybrid position in Burnaby,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco:Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA):Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.