The HR Pro - 4 Jobs
Ancaster, ON
Posted today
Job Details:
Remote
Part-time
Experienced
The Role
Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities. You'll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date.
This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs.
Typical rotation:
- Week 1: 2 evenings (5:00pm–9:00pm) remote + Saturday in-office (9:00am–5:00pm) — approx. 16 hours
- Week 2: 3 evenings (5:00pm–9:00pm) remote — approx. 12 hours
- Answering phones and emails; responding professionally and routing inquiries appropriately
- Scheduling and managing appointments using office and industry software
- Scanning/copying documents for internal and external use
- Preparing and sharing basic daily/monthly reports (as required)
- Supporting general office coordination (supplies, basic troubleshooting, keeping things moving)
- Assisting with data entry and database updates
- Supporting listing-related admin tasks (training provided on internal process/tools as needed)
- Other ad hoc administrative requests to support the team
- 2+ years of experience in an office/reception or administrative role (industry experience is an asset)
- Strong communication skills (professional phone presence + clear written correspondence)
- Comfortable with Microsoft Office (Word, Excel) and online systems/databases
- Strong attention to detail and ability to follow processes
- Confident prioritizing multiple tasks in a fast-moving environment
- Reliable, proactive, and discreet with confidential information
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Frequently Asked Questions
This is a hybrid, part-time position with a rotating bi-weekly schedule. Week 1 includes 2 evenings (5:00pm–9:00pm) remote and a Saturday in-office (9:00am–5:00pm) for about 16 hours; Week 2 includes 3 evenings (5:00pm–9:00pm) remote for about 12 hours.
The role is based in Ancaster, ON and has a hybrid arrangement with remote and in-office time depending on the rotating schedule.
Responsibilities include answering phones and emails, scheduling appointments, scanning/copying documents, preparing daily/monthly reports, basic office coordination, data entry and database updates, and assisting with listing-related admin tasks.
The role requires 2+ years in an office/reception or administrative position, with strong communication, attention to detail, and ability to prioritize multiple tasks in a fast-moving environment.
Proficiency in Microsoft Office (Word, Excel) and online systems/databases is expected.
The role supports a busy front office with shifting priorities and requires polished, client-focused service and discretion with confidential information.
