Accounts Payable

This position is currently structured as a part-time 5-month contract role working three days per week on-site in Brampton, ON, scheduled for Mondays, Tuesdays, and Thursdays. Please note that this role is not eligible for remote work at this time.

SUMMARY:

The position of Accounts Payable Accountant - Contract will be fully responsible for executing the AP cycle within our current ERP (Visibility). This role reports to the Assistant Controller.

MAJOR RESPONSIBILITIES:

• Perform 3-way match of all the invoices, verify approval on all invoices and cheque requests.
• Record PO invoices after ensuring approval was received, matching each invoice to a receipt recorded in the system.
• Periodically verify appropriate coding of PO's to expense accounts/work orders.
• Work with our procurement team to resolve quantity/pricing discrepancies between invoices and PO's.
• Work with vendors and internal shipping/receivers to receive any missing paperwork.
• Record non-PO invoices after ensuring approval was received and attached to the invoice entry, and to the appropriate GL account and department.
• Maintain the monthly AP accrual for items/services received in the current month but are invoiced at a later date.
• Reconcile supplier statements to ensure all invoices are captured in the period and to avoid a cut-off error.
• Maintain accounts payable physical files.
• Act as a liaison for vendors to reconcile any billing discrepancies.
• Able to process and enter 300-400 invoices per week.
• Prepare month-end closing.

Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.