Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description: Aston Carter's client provides modular space solutions and workforce accommodation solutions across Canada, the United States, and Australia, serving diverse sectors such as oil and gas, mining, power, construction, engineering, military, government, and education. The company values growth, strength, and flexibility, offering careers in a dynamic environment. We are looking for an Accounts Payable Specialist in Calgary, Alberta. This role involves providing insights on financial results, contract reviews, and billables, requiring strong business acumen and experience in accounting and contract administration.

Job Responsibilities

• Create and track Purchase Orders, GRPOs, and process AP invoices for payment.
• Enter data into an SAP system, including contract documents, purchasing, and billing.
• Establish and maintain strong working relationships with sublease vendors and operational subcontractors.
• Ensure all AP invoices align with contract third-party agreements and rental billing.
• Manage and maintain vendor setup, maintenance, and payment details database.
• Address issues such as unpaid or incorrect invoices, purchase order, and pricing discrepancies.
• Monitor vendor accounts to ensure payments are up to date by reconciling monthly statements and related transactions.
• Correspond with vendors and respond to inquiries.
• Establish and maintain strong working relationships with internal and external stakeholders.
• Perform other duties as assigned.

Essential Skills

• 2+ years of Accounts Payable experience.
• 1+ years of invoicing experience, including resolving invoice and vendor issues.
• Proven track record of processing a large number of invoices (200-300 per month).
• Customer service skills with vendors, including following up for payments via phone calls/emails.
• Proficiency in Microsoft Suite, specifically Outlook and Excel (pivot tables, X-lookups, V-lookups).
• Experience with large ERP systems such as SAP or Oracle.

Additional Skills & Qualifications

• Experience with SAP Business One is a plus.
• Month-end process experience is advantageous.
• Strong work ethic with the capacity to handle large volumes of work.
• Ability to work well with various personalities.
• Eagerness to learn and highly detail-oriented.
• Self-starter with strong organizational and time management skills.
• Ability to thrive in a fast-paced and dynamic work environment.

Work Environment

This is an in-office position, Monday through Friday, from 8 am to 5 pm, with a one-hour lunch break. The team consists of six people plus a supervisor, and is comprised of six accountants. The work environment is focused and task-oriented. Opportunities for career development are available, as the company values internal promotions.

This is a Contract position based out of Calgary, AB.

The pay range for this position is $25.96 - $25.96/hr.

This is a fully onsite position in Calgary,AB.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.