Preconstruction Support Administrator

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how weve evolved from a sewer and watermain contractor, to one of Canadas most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary:

ThePreconstruction Support Administratorprovides organized and detail-oriented administrative support to the Estimating and Preconstruction teams. This role focuses on coordination, accurate documentation, and efficient communication to help streamline estimating activities and maintain smooth departmental operations, supporting successful project pursuits and overall team effectiveness.

The Preconstruction Support Administrator will report directly to the Manager, Preconstruction Services.

This position will be a 12-month contract role to cover a maternity leave.

Location:Clearway's Head Office Maple, ON.

Hours of Operations: 8:00 am to 5:00 pm

Essential Duties & Responsibilities:

• Collect, verify, and coordinate all supporting documentation, ensuring completeness and compliance with internal and client requirements.
• Prepare and distribute low-bid notices internally, ensuring accurate and timely communication of awarded project to relevant stakeholders.
• Coordinate estimating close out activities, ensuring all bid-related materials, clarifications, and client correspondence are properly archived
• Maintain and update project trackers, ensuring data accuracy, performance monitoring and forecasting.
• Create project folders and organize documents according to company protocol
• Track post tender projects including but not limited to, adding into general calendar, moving folder into active pursuits, filing client documentation and forwarding information to the team
• Maintain document control and ensure all files are properly sorted and accessible
• Keep all project information current, organized, and compliant
• Coordinate and document department meetings with accurate minute-taking
• Follow up on meeting action items to ensure timely completion
• Lead project close-out process with thorough documentation and filing
• Manage correspondence for pending projects, including validity notices
• Support management with additional tasks as needed
  

Requirements:

• High School Diploma
• At least 2 years of experience in administrative role required
• At least 1 years in Sales, preferred
• Proficiency in Excel, Outlook, Microsoft Word, PowerPoint
• Excellent computer skills, prepare and track correspondence, charts, tables, graphics, spreadsheets
• Organizational and analytical skills
• Have excellent communication skills
• Able to work productively with minimum supervision
• Professional demeanor and customer care oriented
• Proficient in written and oral English with strong interpersonal and communication skills.
• Must be legally eligible to work in Canada no work permit sponsorship is available for this position
  

Benefits:

• Competitive Salary with annual cost of living increases
• 100% Company Paid Benefits
• Extended Health Care
• Dental Care
• Vision Care
• Disability Insurance
• Vacation & Personal Days, plus Paid Holiday Shutdown
• Parental Leave Top-up Program
• Employee Assistance Program (EAP)
• Life Insurance
• Wellness Programs
• Free On-site Parking
• Casual Dress

Salary Range: $50,000 - $60,000 (CAD)

The posted salary range is intended to provide transparency and may vary based on experience, skills, and qualifications.

AODA:

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.