Administrative Assistant

Part-Time Administrative Assistant (HR & Safety Support)
Option Excavating Inc.

Option Excavating Inc. is seeking a motivated and detail orientedPart-Time Administrative Assistant to support our day to day administrative operations, with a strong focus onHuman Resources and Safety Administration.

This role is ideal for someone who is highly organized, eager to learn, and interested in gaining hands-on experience in HR and Occupational Health & Safety within the construction industry.

Location: Preferably local to Spruce Grove, Alberta
Schedule: Approximately 3 days per week, 8 hours per day

Opportunity: Position has the potential to grow into a full-time role for the right candidate

Key Responsibilities

Administrative Support

• Assist with general day-to-day office administration
• Maintain organized digital and physical filing systems
• Coordinate office supplies, inventory, and deliveries
• Support document preparation, scanning, filing, and data entry
• Assist with company equipment and asset tracking
• Help coordinate communication between departments
• Support bid and project documentation preparation
• Assist with additional administrative tasks as required

HR & Onboarding Support

• Support employee onboarding and orientation processes
• Maintain employee records and documentation
• Assist with training coordination and scheduling
• Track certifications, training renewals, and compliance requirements
• Support HR systems and employee documentation management
• Assist with employee recognition and team support initiatives

Safety Administration Support

• Assist with organizing and reviewing safety documentation
• Monitor and follow up on inspections, training, and compliance items
• Support safety program administration and document formatting
• Assist with audit preparation and document collection
• Coordinate follow-ups related to safety requirements and outstanding items

Qualifications & Skills

• Strong attention to detail and accuracy
• Highly organized with the ability to manage multiple priorities
• Self-motivated and capable of working independently
• Quick learner with a willingness to be trained in HR and safety systems (will train right candidate)
• Strong communication and follow-up skills
• Comfortable using digital systems and document management platforms
• Previous administrative experience is considered an asset, but not required

What We Offer

• Opportunity to gain hands-on experience in HR and Occupational Health & Safety
• Training and development in HR and safety systems
• Exposure to audits, compliance, and field operations
• Supportive team environment with growth potential
• Opportunity for increased hours and long-term advancement

We thank all applicants for their interest; however, only those selected for an interview will be contacted.