Executive Assistant

We are seeking a professionally polished Executive Assistant to join the CIE Property Management & Consulting team and provide high-level administrative and strategic support.
This is a foundational role requiring a self-motivated professional who thrives on variety, from managing complex calendars to spearheading digital marketing efforts and compiling critical government forms.
The Ideal Candidate

• The "EA" Vibe: You operate with the mindset of an Executive Assistant, anticipating needs before they arise and treating the business as your own.
  
• Exceptional Communicator: You are an excellent writer and verbal communicator who can draft professional correspondence and marketing copy with ease.
  
• Detailed Oriented: Whether it is a government form or a digital media post, you have an eye for detail and a commitment to high-quality output.
  
• Adaptable & Driven: You are not a "clock-watcher." You are dedicated to seeing a project through to completion and are comfortable navigating a fast-paced, evolving environment.
  
• Tech-Savvy: Proficient in digital marketing tools, reporting software, and the standard Microsoft Office Suite.
  

Salary:
$20.00 - $25.00 per hour
Work Schedule & Flexibility

• Hours: 22.5 - 30 hours a week. (Equivalent to three 7.5-hour days)
  
• Flexibility: You can work 3 full days or spread the hours across 5 days to meet personal commitments.
  
• Setting: Can be remote/hybrid, but must be able to travel within the portfolio. (around the GTA, including Halton)
  

Responsibilities:

• Executive & Strategic Support: Provide high-level administrative support to leadership, including proactive email and calendar management, meeting preparation, and coordination.
  
• Marketing & Digital Media: Coordinate marketing initiatives and manage digital media presence to elevate the brand.
  
• Reporting & Documentation: Generate detailed reports and compile/complete government-prescribed forms with 100% accuracy and compliance.
  
• Meeting Governance: Act as the lead minute-taker for critical meetings, ensuring action items are captured and followed up on strategically.
  
• Portfolio Travel: Travel with the portfolio as needed to ensure operational alignment and support (remote/hybrid flexibility exists, but mobility is required).
  
• Operational Excellence: Maintain a high standard of professional polish in all internal and external communications.
  

Requirements

• Proven experience in an Administrative or Executive Assistant role.
  
• Background in marketing coordination or digital media management.
  
• Experience with government forms and formal reporting.
  
• Ability to travel within the company portfolio as required.
  
• Strong organizational skills with the ability to manage multiple high-priority tasks simultaneously.
  

Benefits

• Being part of an award-winning property management company.
  
• A flexible, supportive environment that values reliability and work-life balance.
  
• Note: This part-time position does not include a benefits package.
  

We are looking to move quickly for the right person. If you are a disciplined Administrator or Executive Assistant who enjoys keeping things running smoothly behind the scenes, we want to hear from you. CLICK APPLY below to learn more!
We thank all who apply for this position. We commit to "communicate quickly, communicate often, and communicate well". All applicants will be contacted within 5 business days. No phone calls please.
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We are an equal opportunity employer. We recruit, hire, and promote, both internally and to our clients, without regard to race, national or ethic origin, colour, age, religion, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics or disability. Accommodations are available for candidates during all aspects of the selection process. IND1