Receptionist - Law Firm

Receptionist Law Office

Job Type: Full-time
Salary Range: $45,000 $55,000

Our client, is an award-winning firm dedicated to providing exceptional customer service in family law, estate planning, and fertility law across British Columbia and Alberta. They are seeking an outgoing, team-oriented Receptionist who can contribute to the firms positive and collaborative culture.Position Overview

The Receptionist will serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment. This role requires strong communication skills, attention to detail, and experience in reception and administrative support within a law firm setting.

Key Responsibilities

Client Service & Communication

• Greet clients, vendors, and visitors professionally and courteously.
• Manage incoming calls for the Vancouver office and provide backup support for Calgary.
• Respond to reception emails promptly and triage inquiries.
• Support client intake: booking consultations, sending Teams links, running conflict checks, opening files, and coordinating with lawyers and staff.

Administrative & Operational Support

• Provide administrative assistance to the Vancouver team, COO, and Marketing Manager.
• Draft and format documents and maintain accurate electronic records.
• Update shared forms and manage online scheduling via Acuity.
• Collaborate with reception team members and assist with onboarding and cross-training.
• Coordinate cheque handling and courier arrangements.

Office & Facilities Support

• Maintain reception and boardroom areas to ensure cleanliness and professionalism.
• Oversee kitchen and copy room organization and liaise with vendors for supplies and equipment.
• Monitor inventory and place orders as needed.
• Act as tenant floor warden, managing emergency procedures and fire safety compliance.

Professional Standards

• Adhere to company policies and contribute to a positive workplace culture.
• Demonstrate strong organizational skills and ability to prioritize tasks.

Qualifications & Skills

• Administrative designation or working toward one preferred.
• Minimum 3 years experience as a receptionist or LAA/administrator in a law firm.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work collaboratively as a team player.
• Organized and meticulous capacity with strong attention to follow-up and detail.
• Proficiency in MS Word, Excel, Outlook, Adobe, MS Teams; experience with Unity is an asset.
• Ability to multitask and work collaboratively in a fast-paced environment.
• CPR and First Aid certification required (training provided if needed).
• Full-time, in-office attendance required; occasional overtime may be necessary.

About Arlyn Recruiting & How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions.

Apply Now:

• Submit your application through the https://www.arlynrecruiting.com
• Or email your resume directly to[email protected]

Confidentiality Guaranteed:Our services are 100% free and confidential for job seekers.