Human Resources Coordinator

JOB TITLE Human Resources Coordinator

ABOUT US

Key Industries has been providing services to people with disabilities since 1974. We are an Employment First agency delivering pre-employment programs, social and community supports, and specialised services for individuals with complex needs. We believe in the possibilities for all people and are proud of the programs we offer.

OUR MISSION

Providing employment-first programs and personalised services to empower persons with a disability to achieve personal, community and economic independence.

JOB OVERVIEW

We are seeking a highly organised and personable Human Resources Coordinator to support our HR operations. The Coordinator will work closely with the Human Resources Manager (or designate), the President, Vice President, and management team to ensure smooth HR processes and a positive employee experience.

The Human Resources Coordinator will assist with recruitment, onboarding, HRIS data accuracy, employee programs, and day-to-day HR administration. This role requires strong attention to detail, sound judgment, and the ability to maintain confidentiality while providing excellent internal service.

DUTIES AND RESPONSIBILITIES

HR Administration & Policy Support

• Provide employees with guidance on the proper use and interpretation of HR policies, plans, and programs.
• Support managers by answering routine HR inquiries and directing complex matters to the HR Manager (or designate).
• Assist with organisational planning, temporary staffing needs, and employee development activities.
• Ensure compliance with federal and provincial legislation, including the Occupational Health and Safety Act, Employment Standards Act, and Human Rights Act.

Recruitment & Onboarding

• Coordinate the recruitment process, including posting positions, screening applicants, scheduling interviews, and supporting selection and placement.
• Prepare and organise documentation and processes for employee onboarding and offboarding.
• Ensure new hires have a smooth transition by coordinating orientation materials, system access, and required paperwork.

HRIS & Employee Records

• Maintain accurate and up-to-date employee files within the HRIS system (BambooHR and/or ADP Workforce Now), including contracts, forms, certifications, and personal data.
• Run reports and assist with HRIS updates, audits, and data integrity checks.
• Support payroll-related processes by submitting and verifying required information.

Training, Wellness & Employee Programs

• Assist in identifying training needs and coordinating approved training programs.
• Support employee wellness initiatives, recognition activities, celebrations, and engagement events.
• Administer employee programs such as benefits, RRSP plans, and Employee Assistance Programs in collaboration with the HR Manager and Finance team.

QUALIFICATIONS AND SKILLS

• 1-2 years of experience in a Human Resources role, or equivalent administrative experience, with HR exposure.
• Bachelor of Business Administration (BBA) in Human Resources, Human Resources Management Certificate, or working toward an HR designation (CHRP considered an asset).
• Knowledge of HR policies, procedures, practices, and employment legislation.
• Strong organisational and time management skills with close attention to detail.
• Excellent communication, active listening, and interpersonal relationship-building skills.
• Ability to maintain confidentiality and handle sensitive situations with professionalism.
• Demonstrated conflict-resolution and problem-solving abilities.
• Experience with BambooHR and/or ADP Workforce Now is an asset.
• Ability to remain calm and effective in a fast-paced and occasionally high-pressure environment.
  

JOB TYPE

Full-Time

ADDITIONAL REQUIREMENTS

All successful candidates must complete a Criminal Record Check with Vulnerable Sector and a Social Development Check prior to employment.

DISCLAIMER

The duties and responsibilities listed above are representative but not exhaustive. The Employer reserves the right to revise this job description at any time and assign other tasks as required by the needs of the organisation.