Human Resources Coordinator

Human Resources Coordinator

Posting #: 4215Posting Date: 12/02/2025
Posting Closing: 12/12/2025 4:00pm

Have you heard of us?

Wesley is a long-standing local non-profit and a certified Ontario Living Wage Network (OLWN) employer. We are passionate about assisting people struggling with poverty. Our work is focused on children and family programs, housing & homelessness, and resettling newcomers to Canada in Hamilton, Halton, and Brantford.

We are deeply committed to fostering a diverse and inclusive workplace where every individual feels valued and respected. Our Equity, Diversity, and Inclusion (EDI) policies are integral to our mission and practices. We believe that a diverse team brings a wealth of perspectives and experiences that enhance our ability to serve our community effectively.

All members of our organization are expected to embrace and actively participate in our EDI initiatives. By joining our team, you will be contributing to an environment that promotes equity, respect, and inclusion for all.

Are you the one were looking for?

We are seeking a dynamic, highly motivated Human Resources Coordinator who demonstrates our values of compassion, accountability, responsiveness and empowerment; to our clients, families and each other.

The HR Coordinator provides high-level administrative, operational, and systems support across all HR functions. This role is responsible for managing HRIS workflows, coordinating recruitment and onboarding activities, supporting employee relations documentation, and ensuring compliance with organizational and legislative requirements. The HR Coordinator improves workflow efficiency through accurate data entry, timely follow-up, process tracking, and coordination between HR, IT, and Finance.

This position is a full-time, permanent position. The rate of pay is $26.75 per hour. This position is 40 hours per week.

Key Responsibilities:

• Prepare employment letters, schedule meetings, manage shared inboxes, and triage HR requests.
• Maintain updated employee files (digital and physical) and ensure compliance with HR documentation retention schedules.
• Coordinate Vulnerable Sector Checks, OINP requests and other related documentation
• Post job ads, manage candidate workflows, schedule interviews, and prepare onboarding packages
• Update employee changes, terminations, and status changes in HRIS
• Track mandatory training; source training vendors, manage sign-ups and reminders.
• Process training invoices and maintain training logs
• Respond to all general HR inquiries
• Manage HR forms, policy library updates, and SharePoint organization
• Support the Employee Relations Specialist with the preparation of reports and metrics for the HR Manager and CHRO.
• Support staff engagement and recognition initiatives.

What you will bring:

• Completed diploma or degree in Human Resources or Labour Relations.
• 12 years of HR or administrative experience.
• Experience with HRIS/ATS systems (Rippling, BambooHR).
• Strong organizational skills and attention to detail.
• Ability to handle confidential information.
• Strong communication and relationship-building skills.

Invest in Yourself as we Invest in You! Wesley offers

• A positive work culture that prioritizes all staff having an opportunity to contribute
• A supportive team that will empower you to achieve great milestones!
• Fun and engaging organizational events such as our Staff Appreciation Event
• Professional development and training opportunities
• Full Health & Dental Benefits (Eligible After Three Months)
• Personal & Vacation Days
• RRSP Contribution Program (Eligible After One Year)
• Employee Assistance Program Available Immediately
• Employee Discounts

Please Apply Via: Our Wesley Bamboo Portal:

1. Click on this link: https://wesley.bamboohr.com/jobs/
2. From there you can access all of Wesleys job postings

Wesley is an equal-opportunity employer. We encourage applications from all qualified applicants. Only candidates selected for an interview will be contacted. No phone calls, please. More information about Wesley can be found on our website at www.wesley.ca.