Senior People & Culture Coordinator

The Senior People & Culture Coordinator is responsible for supporting the daily operations of the People & Culture department through administrative, recruitment, and employee support functions. This role plays a key part in ensuring People & Culture processes run efficiently — from recruitment and onboarding to payroll coordination and benefits administration. The Senior People & Culture Coordinator helps maintain accurate employee records, supports compliance and policy alignment, and contributes to a positive and organized workplace experience for all employees. This role can be based out of our Edmonton or Calgary offices.

Key Responsibilities:

Recruitment & Onboarding

• Support the end-to-end recruitment process, including drafting and posting job openings, screening applications, and scheduling interviews with hiring managers.
• Coordinate and facilitate onboarding and offboarding activities, ensuring new employees are set up for success and all required documentation is completed accurately.
• Maintain accurate and up-to-date recruitment and candidate records to support reporting, compliance, and process improvement.

Payroll, Benefits & People & Culture Administration

• Work closely with the payroll team to ensure employee data is accurate and that all changes (new hires, terminations, salary adjustments, benefits updates) are processed on time.
• Administer employee benefit programs, including enrollments, updates, and terminations, while ensuring accuracy and adherence to plan guidelines.
• Process People & Culture-related invoices, ensuring proper coding and coordination with Accounts Payable for timely payment.
• Assist in reviewing and maintaining internal People & Culture policies and procedures, ensuring consistent application across the organization.

Employee Records, Development & Support

• Maintain organized, accurate, and confidential employee files and records within the HRIS system in compliance with company policy and legislative requirements.
• Register employees in training and development programs, track participation, and assist in reporting on learning and development outcomes.
• Support People & Culture programs that promote employee engagement, recognition, and professional growth.
• Assist in preparing People & Culture communications, reports, and documentation for leadership as required.
• Prepare employment-related documentation such as offer letters, compensation letters, and other People & Culture correspondence in a timely and confidential manner.

Education Requirements:

• Post-secondary education in Human Resources, Business Administration, or a related field.
• Minimum of two years of experience in a similar HR or administrative coordination role.
• Knowledge of HR processes including recruitment, onboarding, benefits administration, and payroll coordination.
• Experience working with HRIS and payroll systems; proficiency with Microsoft Office Suite required.
• Strong attention to detail, organizational skills, and ability to manage confidential information with discretion.
• CHRP or CPHR designation (or working toward) considered an asset.