Compliance & Operations Administrator

Organization Information

Borealis Fuels & Logistics is an international company that distributes and sells propane (LPG) for domestic energy consumption. Borealis is one of North America's fastest-growing propane companies. Borealiss customers are residential, commercial, and industrial consumers. Borealis works with domestic propane producers to deliver the most cost-effective and reliable solution available to its customers.

Borealis is seeking a motivated leader to maintain the quality of service we offer our customers. Borealis primary objective is to offer the best full-fuel service and customer experience. We utilize technology, share accurate information, and respond promptly. Borealis performs service work, delivers fuel to customers, and operates a network of bulk transport vehicles that move fuel across Canada and the USA.

Job Description

Summary:

The Administrative Coordinator plays a vital role in supporting Borealis day-to-day operations and long-term growth objectives. This position combines administrative, compliance, and fleet management functions, requiring a motivated, detail-oriented individual with strong communication skills and a willingness to adapt in a fast-growing environment. Working closely with branch teams, corporate operations, and leadership, the Compliance & Operations Administrator ensures operational efficiency, regulatory compliance, and a high level of customer service.

Duties and Responsibilities:

• Provide administrative support across Operations, Safety, Compliance and Fleet.
• Maintain safety, inspections, maintenance, and compliance records in alignment with Transport Canada, NSC, and internal policies.
• Maintain accurate records of all maintenance activities, including repairs, parts replacements, and servicing schedules.
• Oversee carrier licence requirements, driver compliance (including ELDs), and risk mitigation processes.
• Coordinate fleet maintenance schedules, monitor usage data, and liaise with vendors and service providers.
• Support onboarding/offboarding processes, employee training setup, and HR record management.
• Prepare reports, presentations, and data analysis for leadership review.
• Monitor facility inspections, log deficiencies, and track action items to closure.
• Ensure timely communication with internal teams and external stakeholders.
• Contribute to system integration and updates, and process improvements.
• Ensure compliance with Fleet Maintenance and Safety Compliance record-keeping procedures.
• Other duties as assigned.

Qualifications:

• Energy industry experience preferred, with knowledge of propane and transportation/logistics considered an asset.
• Strong administrative and compliance background, with familiarity in ERP/cloud-based systems.
• Knowledge of safety, risk management, and fleet maintenance programs.
• Strong Computer proficiency (Microsoft Office, Google Suite).
• Excellent communication, coordination, and organizational skills.
• Attention to detail, analytical thinking, and the ability to handle multiple priorities.

Education/Experience Requirement:

• High school diploma required; post-secondary education in Business Administration, Compliance, or a technical field preferred.
• 35 years of experience in administration, compliance, or fleet coordination.

Job Type:

• Full-time, and a home office set up is required. Mostly remote and requires a good internet connection.
• Borealis Headquarters is in the cloud. Some on-site (Branch) time will be required for training and monitoring purposes.
• Travel to other branches across Canada and the USA may be required.