Administrative Coordinator, Admin Services

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We are proud to offer:

• In office or hybrid work environment
• Competitive salary
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays.
• Comprehensive health & dental benefits, with immediate coverage upon starting.
• Pension Plan - BCs Municipal Pension Plan is one of the largest pension plans in Canada and provides secure retirement income to plan members.
• Training and development opportunities HEABC supports your continuing education & growth.
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity.
• The opportunity to make a positive contribution to the BC health care system through your work.

HEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbias publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 138,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more.

Join our highly talented team in a culture of learning, innovation, and visionary thinking.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office. This position requires a minimum of 4 days in the office.

For more information, visit www.heabc.bc.ca

OPPORTUNITY:

Working as part of an Administrative Services Team and reporting to the Facilities Manager, the Administrative Coordinator provides administrative support functions to the Facilities Manager and acts as team lead and coordinator for the Administrative Services Department. Responsibilities include taking the initiative to coordinate, organize and align department workflow; acting as a resource and linkage point to determine priorities and ensure work is completed; and creating correspondence, documents/briefs, reports/presentations, for the Facilities Manager including collecting and analyzing data from a variety of sources.

Responsibilities:

1. Acts as Team Lead for the Admin department and provides support, problem solving, training, direction and orientation to new department staff.
   
2. Prepares documentation, reports, agendas, minutes, memos, spreadsheets and responds to inquires using a variety of Microsoft Office programs including Teams, Word, Excel, Outlook, PowerPoint and SharePoint as well as creating maps using Visio, training videos using Canva and coordinating meetings.
   
3. Provides project coordination for capital purchases and projects as required, including, preparation of reports and request for proposals, maintenance of all documentation, receiving quotations, preparing vendor comparisons and making recommendations.
   
4. Coordinates and maintains a variety of administrative systems and processes including department ticketing system, business and master file databases, three administrative Outlook mailboxes, onboarding process and a SharePoint site.
   
5. Liaises with licensed partner groups and external parties including unions and Ministry of Health groups to coordinate the departments services and project work.
6. Coordinates and supports HEABCs First Aid program, by scheduling first aid attendants, organizing training, conducting inventory/maintenance and preparation of annual drills.

Role Specific Expertise:

• Minimum successful completion of grade twelve (12) supplemented by business/computer training.
• Five years recent related experience, or an equivalent combination of education, training and experience.
• Intermediate knowledge of Microsoft Suite (Word, Outlook, PowerPoint and Excel).
• Demonstrated ability to communicate in a compelling, clear and concise manner (both verbally and in writing). Patience and the ability to listen and understand end-user issues is paramount.
• Strong collaboration skills with peers and external partners and the ability to lead and direct staff as needed to ensure administrative systems and processes are consistently followed and monitored for effectiveness.
• Considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and sensitive nature.
• Intermediate Level First Aid training is an asset.

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range: $57,347 to $75,268

Typical Hiring Range: $57,347 to $71,684

In determining salary, HEABC considers many factors including the successful candidates skillset and experience as well as internal equity. The final salary offer will be at HEABCs sole discretion and presented as part of a competitive total compensation package.

HOW TO APPLY:

If youre looking for a fulfilling and challenging career within a dynamic organization, please submit a cover letter and resume outlining your experience at: https://healthemployersassociationofbc.bamboohr.com/jobs/

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care.

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.

We wish to thank all applications for their interest and effort in applying; however, only those candidates selected for an interview will be contacted.

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