Business Support Specialist Co-Op

About Us:
At Rodan Energy, our mission is Making Sustainable, Attainable. As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we're trusted by North America's largest energy users, power producers, and utilities.
Why Join Rodan:

• Thriving Industry: Join a rapidly growing sector at the forefront of innovation and sustainability, shaping the future of energy management.
• Product Market Fit: With a 98% client retention rate and consistent YOY growth, Rodan has built a reputation for delivering trusted, long-term partnerships with industry leaders.
• Top Talent & Strong Culture: Collaborate with high-performing, passionate individuals who are committed to excellence and sustainability.

What Makes This Role Great:
This Business Support Specialist Co-Op offers a unique opportunity for accelerated professional growth. You will gain hands-on, real-world experience by managing the end-to-end invoicing process for a major project, covering critical areas like reconciliation, bookkeeping, and cross-functional collaboration. Strong performers will be considered for permanent conversion after the 4-month term, offering a clear path to an ongoing role within the supportive Calgary team. This role is ideal for someone who is detail-oriented, analytical, and curious about how operational efficiency support successful growing organizations.
The role has the potential to turn into a permanent role for the right individual.
Key Responsibilities:
The primary responsibilities are focused on maintaining financial accuracy and administrative efficiency, listed here by priority:

• Perform alternating bi-weekly reconciliation of work orders between internal and external systems to prepare accurate invoices for a major contract. This is the most critical and challenging aspect of the role, requiring strong prioritization.
• Process vendor payments bi-weekly, with the goal of transitioning to the Yooz system to align with corporate procedures.
• Assist the finance team with recurring monthly tasks, including credit card reconciliations and journal entries.
• Update compliance websites monthly or as required with hours worked per site, and support HR in updating compliance websites with location-specific requests.
• Assist the Field Services team with onboarding technicians for various work as needed, including site-specific onboarding and Health & Safety updates.
• Check the main phone line messages daily and direct calls/messages as needed. Coordinate office services (e.g., water delivery) and ordering supplies for both regional locations.

Required Qualifications
1. Skills & Competencies

• Required experience in data entry, using formulas, data manipulation, and multi-system reconciliation.
• Strong written and verbal communication skills.
• Self-directed with the ability to prioritize and initiate tasks independently, specifically managing bi-weekly invoicing deadlines alongside urgent, ad-hoc administrative requests.
• High attention to detail and accuracy.
• Analytical thinking for data reconciliation.
• Time management skills for bi-weekly deliverables.

2. Specific Experience & Knowledge

• Comfort with mathematical calculations and data validation.
• Office administration or bookkeeping experience is beneficial but not essential.

Apply Now: If you're passionate about innovation and driving growth in a rapidly evolving industry, we want to hear from you!
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Please note that a criminal background check will be conducted as part of our hiring process

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