Part-Time Property Manager & Administrative Assistant

RentSetGo Property Management is a growing, investor-focused property management firm based in Ottawa. We work with small and mid-sized landlords, multi-family owners, and non-resident investors who want professional, tech-forward management that still feels personal.

We're hiring a part-time Property Manager & Administrative Assistant to help us manage listings, tenants, and operations. The role starts at 10–25 hours per month, with the potential to grow alongside the portfolio.

What You'll Do:

1. Listing Management & Lead Screening

• Obtain professional-quality photos and prepare listings with amenities, pricing, and special terms.
• Post and update listings on classified sites, Facebook Marketplace, and the RentSetGo website.
• Screen and qualify inquiries to identify the best applicants.
• Schedule and conduct property showings, ensuring units are clean, presentable, and accessible.
• Follow up with potential tenants to encourage applications.

2. Tenant Relations & Leasing

• Handle ongoing tenant communications and inquiries.
• Conduct visual inspections and pre-move-in walkthroughs.
• Coordinate with contractors for repairs and maintenance.
• Verify smoke and CO detector compliance.
• Review and finalize lease terms using the Ontario Standard Form of Lease.
• Arrange for digital signatures and upload finalized documents to BuildingStack.
• Enter lease and tenant details into BuildingStack.
• Send customized welcome emails with move-in and utility setup instructions.

3. Landlord & Administrative Support

• Assist with onboarding new landlords:
• • Collect contact and property details
  • Organize ownership, lease, and utility documentation
  • Coordinate setup in BuildingStack with our internal tech lead
• Maintain organized digital records in Google Drive.
• Support rent collection follow-ups and owner fund transfers.
• Assist with non-resident withholding tax coordination and basic reporting.

4. Bookkeeping & Financial Admin

• Record transactions in WaveApps or QuickBooks Online.
• Match income and expenses to properties.
• File digital receipts with clear labels and dates in Google Drive.
• Help generate basic monthly summaries and financial reports.

You're a Great Fit If You...

• Are based in Ottawa and can attend occasional in-person meetings or showings (vehicle required).
• Have prior experience in property management, leasing, or related admin work.
• Hold (or previously held) a real estate license in Ontario — preferred but not mandatory.
• Are highly organized, dependable, and comfortable working independently from home.
• Communicate clearly with tenants, landlords, and trades in a professional yet approachable tone.
• Are comfortable using:
• • Google Workspace (Drive, Docs, Sheets)
  • Property management software (BuildingStack)
  • Accounting tools (WaveApps or QuickBooks Online)
  • Listing and social platforms (Facebook Marketplace, Kijiji, etc.)
• Bonus points if you're bilingual (English/French) and familiar with Ontario's rental laws or maintenance processes.

Role Logistics

• Type: Part-time (part-time employee – flexible)
• Hours: ~10–25 hours/month to start; flexible schedule with some evenings/weekends for showings
• Location: Primarily work from home, with occasional in-person meetings or site visits in Ottawa
• Requirements: Must have a computer, cellphone, and webcam for virtual meetings and communications
• Compensation: Hourly

Company DescriptionRentSetGo Property Management is an Ottawa-based firm specializing in residential and multi-family property management for investors and landlords. We handle everything from tenant placement and leasing to ongoing management, maintenance coordination, and financial reporting.
Our team combines real estate experience, data-driven systems, and a genuine focus on client and tenant care to deliver professional, reliable management that helps investors grow their portfolios stress-free.Company DescriptionRentSetGo Property Management is an Ottawa-based firm specializing in residential and multi-family property management for investors and landlords. We handle everything from tenant placement and leasing to ongoing management, maintenance coordination, and financial reporting.Our team combines real estate experience, data-driven systems, and a genuine focus on client and tenant care to deliver professional, reliable management that helps investors grow their portfolios stress-free.