Executive Assistant

We're Hiring: Executive Assistant to the CEO

Are you a master of organization, a strategic thinker, and a trusted right-hand to leadership? WestGen is seeking a dynamic Executive Assistant to support our CEO and Board of Directors in advancing our mission and driving key initiatives forward.

This is more than just an administrative role it is a chance to be at the heart of decision-making, governance, and impactful projects that shape the future of our organization.

What Youll Do

As our Executive Assistant, youll:

• Be the CEOs go-to for calendar management, travel coordination, and meeting logistics.
• Prepare agendas, take minutes, and ensure follow-through on action items.
• Manage select partner and vendor relationships to ensure smooth collaboration and service delivery.
• Participate in management meetings and contribute to strategic planning sessions.
• Support the coordination and execution of strategic initiatives across departments.
• Maintain governance documentation and society registrations.
• Plan and execute signature events like our Annual General Meeting.
• Represent the CEO in meetings and communications when needed.

What You Bring

• Post-secondary education in Administrative Support or Business Development.
• 3+ years in a senior administrative role, ideally supporting executives.
• Exceptional organizational skills and the ability to juggle multiple priorities.
• Strong interpersonal and communication skills youre approachable, professional, and tactful.
• Proficiency in Microsoft Office and comfort with data entry and reporting.
• A proactive mindset, high integrity, and a knack for problem-solving.

Why Join WestGen?

• Be part of a purpose-driven organization with a bold vision for the future.
• Collaborate directly with leadership and contribute to strategic initiatives.
• Thrive in a supportive, team-oriented culture that values your voice.
• Enjoy opportunities for professional development and career growth.

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits & performance bonus opportunities
• Pension matching
• A fun, inclusive, and encouraging work atmosphere

Ready to Apply?

If you're a resourceful, detail-oriented professional who thrives in a fast-paced environment and wants to be part of something meaningful we want to hear from you!