About Belvika:

Belvika Trade and Packaging Ltd. is a leading provider of co-packing and contract manufacturing services for some of the world's best-known consumer brands. With a strong focus on food-grade packaging and operational excellence, we continue to grow across our Ontario locations. We are currently looking for a Staffing Coordinator to support our Human Capital team. This position plays an essential role in coordinating temporary staffing needs and providing day-to-day HR support. This is a great opportunity for someone early in their HR career looking to gain experience in a fast-paced, hands-on environment.

Key Responsibilities:

• Provide support for Hourly Talent Acquisition process
• Serve as the main contact between Belvika and temporary staffing agencies.
• Collaborate closely with hiring managers to understand their staffing needs.
• Coordinate/Manage recruitment with agency partners for hourly roles; schedule interviews, follow up on open roles, draft offers
• Coordinate the end-to-end recruitment process for a variety of positions with the HR management team.
• Prepare and post vacant positions within the company's internal hiring portal.
• Coordinate interview schedules with the hiring Managers and help ensure a positive candidate experience.
• Share weekly staffing reports with supervisors and HR.
• Support hourly recruitment efforts (job postings, screening, interviews).
• Verify applicant documentation, create offers and support the creation of announcements.
• Follow corporate HR recruitment procedures and policies.
• Perform administrative duties such as maintaining vacancy trackers regarding status/ATS, create reports regarding talent acquisition to ensure continued improvement within recruitment activities
• Register and track agency staff in the time and attendance system, while monitoring and resolving clock-in/out issues or attendance discrepancies.
• Support production supervisors with agency performance and attendance tracking.
• Coordinate and assist with orientation and onboarding new hires and ensuring documentation is complete.
• Help coordinate health & safety training and maintain compliance records.
• Maintain accurate employee files and records in the HR system.
• Respond to basic employee inquiries and escalate issues as needed.
• Help with HR administrative tasks, data entry, and internal reporting.
• Participate in HR-related projects and initiatives as assigned.
• Support & assist the HR and payroll teams with payroll processing and vacation tracking as requested.

Qualifications:

• Post-secondary education in Human Resources, Business Administration, or related field.
• 1–2 years of experience in staffing coordination, HR administration, or Talent Acquisition (experience in manufacturing or warehouse settings is an asset).
• Solid understanding of Ontario employment legislation and health & safety requirements.
• Comfortable working with staffing agencies and managing schedules.
• Strong organizational skills and ability to manage multiple priorities.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Outlook, Word); experience with HRIS or timekeeping systems is an asset.
• Reliable, detail-oriented, and able to work independently.

What We Offer:

• Competitive hourly rate or salary based on experience
• Full benefits
• Ongoing training and support from experienced HR professionals
• A positive, safety-focused work environment
• Growth opportunities within a fast-paced organization