Location: Calgary, AB (On-site with some flexibility)
Schedule: MondayFriday, 7:30 AM 3:30 PM (slightly adjustable for the right candidate)
Compensation: $25/hour + company paid benefits
Start Date: As soon as possible

About Landscapers By Nature (LBN)

Landscapers By Nature is Calgarys leading landscape maintenance and snow removal company, serving top-tier multi-family communities. What sets us apart isnt just the quality of our work its the quality of our people.Were proud of our culture: fun, hardworking, fast-growing, and committed to continuous improvement. Youve never worked for a trades business quite like this.

The Opportunity

Were looking for a full-time Office Administrator to support our growing team. This is a fast-paced, highly collaborative role where youll support everything from office systems, everything people related including recruiting to onboarding and client setup. Youll report to our People & Culture Manager and work closely with leadership across the business.

This is your chance to take ownership of all things admin, with support from a team that values initiative and personal growth.

This role is best suited for someone who is proactive, eager to learn, and comfortable working independently under the guidance of a remote manager.

Does This Sound Like You?

• You love spreadsheets and pick up new software systems quickly
• Your friends joke that you're "the organized one" or "Type A" personality
• You are a proactive problem solver
• You have very strong attention to detail, you read things carefully and triple check your work
• Typos and formatting errors make your eye twitch
• Youve worked in an administrative, office, or assistant role
• You have (or are curious about) COR safety and HR compliance education and background
• You want to contribute to a kind, hardworking team
• You're motivated by a fast-paced, ever-improving environment
• Youre happy to help wherever needed, no task too small
• Youre ready to own this role with strong support from leadership

Key Responsibilities

Administration & Office Support

• Keep office and digital files organized (Google Drive, paper systems, etc.)
• Handle incoming mail, phone calls, and internal communications
• Assist with preparing and reporting on KPIs (daily, weekly, monthly)
• Maintain spreadsheets and data for payroll, contracts, off-site/on-site time, and more
• Update internal systems such as myHSA and LMN

Customer Onboarding & Sales Support

• Assist with setting up new clients in LMN and HubSpot
• Create and manage deals in HubSpot as assigned
• Set up seasonal maintenance jobs
• Support sales and account management as needed

Recruiting & Onboarding

• Screen resumes and conduct phone interviews
• Schedule in-person interviews and hiring events
• Prepare onboarding packages and assist with employee setup
• Enroll new hires in training and internal systems

Safety & Social Committees

• Act as employer rep on the Health & Safety Committee
• Complete site safety checks, document filing, and COR implementation/ongoing management
• Take ownership of the Social Committeeplan and execute events quarterly

Other Tasks

• Run our company Instagram: share photos, stories, and marketing content
• Provide basic tech support to staff (email, tablets, software setup) "Did you try restarting it?"
• Help out wherever needed with errands, projects, and process improvements

What You Bring

• 13 years of administrative experience
• Experience in trades, field service, or construction environment is a plus
• Applicants with COR Safety experience/education will be given preference
• Comfortable working in a field environment (not just behind a desk)
• Strong organizational, attention to detail and time management skills
• Excellent communication in English
• Proficient in Google Workspace (Docs, Sheets, Drive)
• Confident with spreadsheets (formulas, data tracking)
• A reliable vehicle for errands and banking
• Positive attitude and team-oriented mindset
• Bonus: Please tell us your favourite summer activity in your application this shows us you actually read the posting (and tells us a bit about you)!

Compensation & Benefits

• $25/hour, full-time
• 2 weeks paid vacation
• Company paid health & wellness benefits after 3 months
• Fuel reimbursement for company errands
• Company laptop + phone allowance
• Paid training and development opportunities
• Supportive, fun team environment with great internal culture

Schedule

Monday to Friday, 7:30 AM 3:30 PM.
Some work-from-home flexibility may be available after onboarding, depending on role responsibilities and performance.

How to Apply

Apply through this job listing with your resume and a brief cover letter. Were excited to meet you and grow our team with someone whos just as passionate about people, systems, and improvement as we are.

#landscapersbynatureishiring