HR & Admin Officer Hart Pump (Toronto)

The HR & Admin Officer is a multifunctional role responsible for providing administrative support, managing HR functions, and ensuring regulatory and operational compliance. This role requires someone who thrives in a fast-paced environment, is highly organized, and has a strong understanding of HR practices and Ontario regulations.

About Hart Pump

Hart Pump provides pump solutions to high-rise buildings in Toronto, working closely with leading property managers and mechanical contractors. We specialize in service, equipment upgrades, and new installations. Our reputation is built on technical excellence, fast response times, and lasting relationships.

Key Responsibilities

• Administrative Support
• Manage office supplies, mail, filing, and general upkeep of office organization

Human Resources

• Assist with recruitment, onboarding, and exit procedures
• Maintain accurate and confidential employee records
• Support employee relations and assist with policy development and enforcement
• Monitor attendance, vacation, and other leave records
• Ensure compliance with the Employment Standards Act (ESA) and internal HR policies

Compliance

• Ensure the company is compliant with health and safety regulations, including WSIB and OSHA requirements
• Monitor and report on regulatory compliance across operations
• Maintain up-to-date knowledge of applicable laws and industry standards
• Support internal audits and help implement corrective actions as needed
• Coordinate meetings, travel arrangements, and internal communications
• Maintain accurate records and prepare various administrative reports

Qualifications

• Diploma or degree in Human Resources, Business Administration, or related field
• 23 years of experience in an HR, administrative, or compliance role
• Strong understanding of Ontario employment legislation and workplace compliance
• Excellent written and verbal communication skills
• Highly organized, with the ability to manage multiple priorities
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Self-starter who thrives in a fast-paced environment.
• Familiarity with an HR software.