Position Overview

The First Nations Financial Management Board (FMB) is a national First Nation institution created by the First Nations Fiscal Management Act (FMA). The FMB supports First Nations in their pursuit of social and economic well-being through the development of strong governance and financial managements systems.

Reporting to the Senior Financial Officer and working closely with the Events Manager, the Finance Support Coordinator will provide finance and operational support to the Events team for a major Indigenous-focused event. This role will bridge the finance and events teams, ensuring seamless coordination of financial processes before, during, and after the event.

This is a temporary role with a duration of 3 months from September to November.

Accountabilities

Pre-Event Financial Coordination

• Support the events team with tracking all event-related contracts and monitor key financial milestones (e.g., payment due dates, deliverables).
• Support the events team with vendor liaison, including Indigenous-owned businesses, to confirm payment terms and assist in setting up direct billing arrangements.
• Support the events team with maintaining a live tracker of event costs to date and flag variances or concerns.
• Ensure all event invoices are submitted to accounts payable for timely processing.
• Assist with processing large volumes of events-related payments in the accounting system, ensuring accuracy and compliance with internal policies.
• Attend regular event planning meetings with the events team to stay aligned with operational and financial needs.

Participant Reimbursement Support

• Support the events team with managing the participant reimbursement process, including:
• Collecting and verifying expense claim documentation.
• Tracking submissions, approvals and payments.
• Ensure timely payments.
• Serve as the primary point of contact for participant reimbursement-related inquiries, with sensitivity to cultural and community contexts.

On-Site Event Support

• Attend the event in person to provide real-time finance support.
• Answer participant questions related to reimbursements, payments, and financial policies.
• Assist with petty cash handling and other on-site cash requirements, ensuring proper documentation and reconciliation.
• Support the events team with any ad hoc financial needs during the event.
• Engage respectfully with Elders, Knowledge Keepers, and community members attending the event.

Post-Event Wrap-Up

• Reconcile petty cash and finalize outstanding payments.
• Assist in compiling financial summaries and reports for post-event analysis.
• Maintain organized records and documentation for audit and reporting purposes.

Qualifications

• Experience in finance, accounting, or event coordination (13 years preferred).
• Strong organizational and time management skills.
• Strong attention to detail and ability to manage high volumes of transactions.
• Excellent communication and interpersonal abilities.
• Proficiency with Sage 300 or similar accounting software.
• Proficiency in Microsoft Excel and financial tracking tools.
• Ability to work independently and collaboratively under tight deadlines.
• Comfortable working on-site during events, including evenings or weekends if required.
• Must have an understanding, awareness and appreciation of Indigenous culture and history.
• Excellent written and verbal communication skills.
• Experience working large-scale Indigenous events with an understanding of protocols and cultural safety practices a strong asset.
  

Working Conditions

• This position is based in West Vancouver, BC; Hybrid work arrangements may be considered.
• Will require occasional national travel.
  

What We Offer

• Annual vacation allowance and generous paid stat & non-stat days;
• Work-life balance;
  
• Professional development & career growth opportunities.
  

FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent will be given preference.