Job Title: Administrator

Report To: General Manager

Placement Type: Permanent

Address: NW Edmonton

Location: On site

Hours: Monday to Friday, 8:00am - 4:30pm

Compensation: $50,000 - $55,000 per year

Overview:

Our client, a locally-owned business within the O&G supply industry, is seeking a skilled Administrator to join their team. The administrator is responsible for basic reception duties, as well as daily invoicing, EFT postings, account reconciliations, accounts receivables, and ordering office supplies.

Responsibilities:

Handle front desk reception, answer phone calls, respond to general email inquiries, and assist walk-in clients.

Send out 15 to 25 client invoices each day, ensuring accuracy and timely delivery.

Complete weekly banking duties, including depositing physical checks and posting electronic fund transfers (EFTs).

Perform accounts receivable duties, including collection calls, follow-up emails, and maintaining accurate aging records.

Prepare and send monthly account statements to clients.

Reconcile accounts to ensure financial records are accurate and current.

Order office supplies and manage incoming and outgoing mail.

Maintain organized filing systems and perform regular data entry.

Support various administrative tasks as needed.

Gradually take on order desk duties and assist with preparing quotes as experience grows.

MUST Have Qualifications:

3+ years of administrative experience

Experience invoicing and performing account reconciliations

Polished written & verbal communication skills

Proficient with Microsoft Outlook, Word & Excel

Like To Have Qualifications:

Experience using the POR software

Experience in the O&G or manufacturing industry

Previous accounting & finance experience