Property Managers Assistant
Location: Vancouver, BC
Salary: $50,000$55,000 per year + benefits

About the Role:
Our client, a reputable property management firm in Vancouver, is seeking a highly organized and detail-oriented Property Managers Assistant to join their team. This role offers an excellent opportunity to gain hands-on experience in property administration and support a busy Property Manager in the day-to-day operations of residential strata buildings.

Key Responsibilities:

• Assist the Property Manager with administrative and operational support
• Prepare and distribute correspondence such as bylaw violation notices, chargebacks, alteration approvals, and council responses
• Track arrears, issue billing notices and lien warnings, and coordinate documentation with legal counsel for collections or foreclosures
• Proofread, distribute, and upload strata minutes and general notices
• Monitor and remind the Property Manager of key deadlines for notices and documentation
• Follow up on insurance renewal confirmations and warranty updates
• Prepare for Annual General Meetings (AGMs), including materials like ballots and sign-in sheets, and occasionally attend to assist
• Maintain and update community websites, post notices, and upload documents
• Input and update meeting dates, classifieds, and owner contact information in management systems (e.g., AV and Info-Tracker)
• Coordinate billing address changes with vendors
• Assist in amalgamating bylaws and ordering visitor parking passes
• Scan, file, and manage resident information and Form K processing
• Generate payout slips and create internal forms as needed
• Support owners with AV login access and user issues

Additional Responsibilities (if applicable):

• Arrange and track the distribution of building keys, fobs, and enterphone updates
• Process invoices such as utility charges (e.g., gas)
• Order and create signage and building posters
• Maintain a bylaw violation tracker and other administrative records

Qualifications:

• Previous experience in property management or administrative support is an asset
• Strong attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and comfortable using property management software
• Professional demeanour with a client-service mindset
• Ability to work independently and as part of a collaborative team

Compensation & Benefits:

• Salary range: $50,000$55,000 per year, commensurate with experience
• Comprehensive benefits package

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to[email protected].

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