Executive Assistant to the COO
Location: Fort Saskatchewan, AB | Full-Time

At Canoco Energy Services, were known for defining what good looks like in industrial execution - now were building what good looks like inside the office. As Executive Assistant to the Chief Operating Officer (COO), your role is not just to support - its to drive execution. You'll work side-by-side with a high-performing COO to translate vision into process, strategy into deliverables, and ideas into action across the company.

This isnt a paper-pushing role - its for someone who thrives on building structure, driving clarity, and leading from behind the scenes in a fast-moving environment.

Your Core Mission:

Be the COOs right hand in driving clarity, alignment, and execution across the business.
Youll manage priorities, build structure, and turn strategy into execution. From presentations and SOPs to internal policies and reports, youll bring ideas to life - then help communicate and implement them across the team.

Key Responsibilities

Technical & Strategic Execution

• Build professional slide decks, reports, SOPs, and leadership documents from high-level input.
• Translate the COOs voice and direction into organized, polished outputs for internal and external use.
• Support strategic projects across safety, quality, rentals, shop, and business development.

Operational Partnering

• Track and coordinate leadership actions using platforms like Monday.com and BambooHR.
• Attend meetings and workshops with the COO; take notes, own follow-ups, and ensure loops get closed.
• Assist in preparing for internal reviews, client meetings, industry conferences, and investor presentations.

Administrative Backbone

• Manage the COOs calendar, travel, and daily priorities - always protecting time for what matters.
• Screen and prioritize communication; handle confidential matters with discretion and professionalism.
• Maintain clean, current, and accessible systems, files, and shared documents.

Execution Support (as needed)

• Step in to assist with daily operations during holidays or peak periods (e.g., Aimsio tickets, field support, or job kickoff prep).
• Help coordinate logistics and documentation for small projects or onboarding tasks.
• Understand Canocos project systems and workflows well enough to support when needed.

What Good Looks Like in This Role

You Are:

• A builder - you like to organize, create, and bring ideas into action.
• A writer & designer - skilled at building great-looking documents, reports, and presentations.
• A calm executor - able to juggle fast-paced tasks and still deliver polished results.
• A loyal team player - comfortable behind the scenes, but critical to the spotlight.
• A learner - you dont need to know everything now, but you must learn fast.

Qualifications

• 35 years experience supporting senior leadership in an Executive Assistant or Project Coordinator role (or similar)
• Strong experience with Microsoft Office (Word, Excel, PowerPoint); bonus if youve used Monday.com, Aimsio, or BambooHR.
• Clear, professional writing and editing skills.
• Experience creating or formatting SOPs, presentations, reports, and leadership documents.
• Able to work from our Fort Saskatchewan office, with occasional travel to events or client sites.
• Valid drivers license and vehicle access.

Why This Role Matters

This role helps drive the future of Canoco. As the COO builds vision and strategy, youll give it form, communicate it clearly, and help ensure it gets executed. Youre a multiplier - ensuring nothing slips, clarity reigns, and execution happens.

Perks & Opportunity

• High visibility, high-impact position - work directly with senior leadership.
• Competitive pay, full-time salaried role.
• Be part of a growing company that values ownership, clarity, and performance.

Ready to be a key part of Canocos leadership operations? Apply today and help us build what good looks like - inside and out.