ZGF is looking for an Administrative Assistant to join our Vancouver, BC office team. We are seeking a self-motivated individual who possesses a strong work ethic, excellent communication skills and a proven record as a reliable administrator. Being a dynamic office, we are looking for candidates with a willingness to be flexible, ready to dive in wherever a need arises.

As an Administrative Assistant, you will….

Reception

• Be responsible for front desk operations in an efficient, personable, upbeat and businesslike manner
• Be responsible for meeting preparations to include monitoring of meeting rooms, meeting room reservations, food and beverage prep/ room set-up, coordination of in-house catering and video conferencing set-up
• Be responsible for receipt and routing/distribution of phone calls, general email, incoming mail and packages, using excellent judgement in determining priority and urgency of information
• Be responsible for office supplies, printing orders, managing outgoing and incoming mail and courier deliveries
• Be responsible for maintaining an organized office reception daily, meeting rooms, kitchen (coffee machines, dishwashers), supply room, equipment, staff lounge, and other common areas in alignment with established standards

Administrative and Project Support

• Organize Office Meetings and Office Events
• Coordinate travel arrangements per ZGF travel policy
• Support Technology, Model Shop and Architectural Material Library Team
• Provide administrative assistance as needed for the general office and projects which may include document proofing, editing, scanning large format documents, filing and project correspondence, document delivery and document tracking
• Take initiative in supporting the overall effectiveness of the reception and office - demonstrating a proactive, adaptable approach to ensure seamless daily operations
• Work collaboratively (and as back-up) with other administrative colleagues across the firm

Qualifications:

• Bachelor's Degree
• Administrative work experience in a professional services environment
• Professional behavior and welcoming disposition
• Outstanding interpersonal skills, demonstrated ability to communicate and interact effectively with all levels of personnel
• Excellent communication skills
• Ability to work independently with a high level of attention to detail
• Ability to effectively and efficiently balance competing deadlines and priorities
• High level of discretion and ability to maintain confidentiality
• Proficiency in Microsoft Office Suite required,
• Experience with Newforma, Bluebeam, Deltek Vision, Procore, Miro a plus
• Experience within the A/C/E industry a plus

Apply With:

• Cover letter
• Resume

Base Salary Range

The current compensation range for this role is $52.000 to $60.000 CAD annually, depending on education and experience.

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