Immediate for Hire

Be a part of a rapidly growing organization focused on one of the most pressing challenges in Canada: supporting sustainable access to safe, clean water in Indigenous communities. Water First partners with Indigenous communities to solve local drinking water and environmental water challenges through education, training, and meaningful collaboration.

We seek an Finance and Payroll Administrator, reporting to the Director, Finance.

This is a hybrid work-from-home position. Candidates must be available to travel to the Creemore office, 10 Francis Street East, at least 2 days per week.

Start Date: Immediate

Wage:

$49,000.00 - $60,000.00 per annum (flexible based on level of experience)

Water First supports progressive labour policies, including:

• Flexible hours
• Health benefits
• Defined benefit pension plan
• Generous paid vacation

This role is responsible for maintaining all necessary and appropriate financial and payroll resources records, files, and processes to ensure the organizations smooth and compliant operation, focusing on accuracy and transparency.

Responsibilities for this position include:

• Maintain accurate financial records by recording daily transactions in accounting software.
• Prepare monthly deposit report details for the fundraising team to ensure reconciliation to our donor dollars
• Perform bank reconciliation to ensure all accounts are balanced and discrepancies are resolved promptly.
• Perform monthly credit card reconciliations
• Manage accounts payable and receivable processes, including invoicing and payment tracking.
• Perform payroll processing using ADP, ensuring compliance with relevant regulations.
• Conduct regular account analysis to identify trends and discrepancies in financial data.
• Collaborate with other departments to gather necessary financial information for reporting purposes.
• Ensure compliance with company policies and accounting standards.
• Perform additional balance sheet account reconciliations
• Other duties as assigned

The ideal candidate for this position will possess the following:

Qualifications

• Undergraduate degree or diploma in accounting. Registered Professional accountant (RPA) or currently enrolled would be an asset.
• Payroll Compliance Professional (PCP) professional designation considered an asset
• Proven experience as a Bookkeeper or in a similar accounting role.
• Proficiency in accounting software such as QuickBooks Online is required.

Skills

• Strong understanding of accounts receivable and accounts payable processes.
• Experience in account reconciliation and bank reconciliation is required.
• Excellent attention to detail and accuracy in financial reporting and proofreading.
• Ability to analyze accounts and identify discrepancies effectively.
• Strong organizational and time management skills
• Excellent communication skills for collaboration with team members across departments.
• Experience with Quickbooks Online is required and Payroll Processing is required.
• Experience with Expense Point and ADP will be considered an asset.
• Experience with not-for-profit accounting will be considered an asset.
• Ability to analyze financial data effectively and provide insights.
• Strong communication skills, both written and verbal.

The ideal candidate for this position will also possess the following:

• Degree or diploma from an accredited university or college in business/accounting
• Post secondary education in Human Resources would be considered an asset
• Minimum of 2 years of experience working as a bookkeeper or accounting clerk
• Strong knowledge of generally accepted accounting principles
• Previous experience working for a non-profit would be an asset
• Previous payroll processing experience would be a strong asset
• Extensive experience with data entry and record-keeping
• Advanced working knowledge of Microsoft Office and Google Suite applications
• Experience with accounting software (QuickBooks Desktop preferred)
• Experience working with an HRIS system (i.e., BambooHR, ADP/WorkForce Now)
• Demonstrated ability to work effectively with minimal supervision and prioritize workload
• Excellent administrative and organizational skills with a strong attention to detail
• A flexible team player with a demonstrated ability to collaborate and support colleagues
• Strong English communication skills both oral and written
• Demonstrable professionalism, integrity, credibility, judgment, initiative, tact, discretion, confidentiality, and diplomacy
• Strong time management skills
• Candidates must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada under relevant provincial or territorial legislation and regulations

We would love to hear from you if you want to learn more about this exciting opportunity! Qualified Indigenous applicants are encouraged to apply.

Water First is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, gender identity, sexual orientation, age, marital status, physical and or mental handicap or financial ability.

By following the Accessibility for Ontarians with Disabilities Act (AODA), Water First Education and Training strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require accommodation, please advise us before attending an interview.

While we appreciate all interest, only those candidates selected for an interview will be contacted.