Company: Nurse Next Door Mississauga

Location: Mississauga, Ontario

89 Queensway W, Mississauga, ON, Canada

Are you an exceptionally organized and proactive Office Administrator & Executive Assistant with a passion for healthcare? Do you have a proven track record utilizing QuickBooks for financial management and Alayacare for seamless operations? If so, we want to hear from you!

Job Title: Office Administrator & Executive Assistant

At Nurse Next Door, we're on a mission to Make Lives Better for our clients and their families in Mississauga. We provide Happier Aging by delivering compassionate, personalized in-home care services, ranging from companionship and personal care to nursing support. Our vibrant culture is built on our core values: Passionate about Making a Difference, Admire People, Wow Customer Experience, and Find a Better Way. We believe in empowering our team to deliver exceptional service and foster a positive environment for both clients and caregivers.

Position Overview

This is a hybrid administrative role, offering the chance to contribute meaningfully to both front-line operations and back-office coordination. Initially part-time, this position offers growth potential for the right candidate as our local operations continue to expand.

Key Responsibilities

Office Coordination

• Greet visitors and field incoming calls and emails with professionalism and warmth
• Maintain an organized and tidy office space; ensure supplies are stocked and equipment is functional
• Support filing, document preparation, and general administrative upkeep
• Liaise with service providers and support vendor coordination

Executive Support

• Assist leadership with scheduling, calendar management, and meeting coordination
• Prepare agendas, record minutes, and track action items as needed
• Help maintain documentation, forms, and internal reports
• Uphold a high degree of confidentiality and attention to detail

Caregiver & Client Support

• Assist with onboarding of new caregivers (welcome kits, documentation, compliance)
• Help maintain caregiver and client records (digital and physical)
• Provide administrative support to the Care Designer team, including scheduling coordination or care plan follow-up
• Support internal communications between caregivers, clients, and office team as directed

Systems & Technology

• Use office tools including Microsoft Office, Google Workspace, and scheduling platforms
• Input data and assist with basic documentation in AlayaCare
• Provide light administrative support for billing and payroll tracking under leadership guidance

Qualifications

• 2+ years of administrative or office support experience (healthcare/home care is a plus)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Basic comfort with software systems and willingness to learn AlayaCare and QuickBooks
• High level of reliability, punctuality, and integrity
• Ability to work both independently and as part of a collaborative team
• Friendly, compassionate, and mission-aligned mindset

What We Offer

• A supportive, purpose-driven team culture
• Flexibility through part-time hours and potential for growth
• Ongoing learning and skill-building opportunities
• The chance to make a meaningful difference in your local community

To Apply

Please submit your resume and a brief cover letter on our website:
www.nursenextdoormississauga.com Visit the Careers section to apply directly.

We look forward to learning how you can help us deliver Happier Aging and support our mission to Make Lives Better.