AtMainframe Studios, were creators first. We eat creative and technical challenges for breakfast and come back for more. Weve been doing this for 25+ years, and were still going strong. From our artists to our technical and production folks, everyone is passionate about collaborating on some kickass projects. With partners like Mattel, Netflix, DreamWorks, Sony, Silvergate, and Nickelodeon, it's no wonder weve established ourselves as a creative force to be reckoned with.

In crewing our shows, Mainframe Studios values the strength in the diversity of backgrounds, lived experiences, and identities. We welcome and encourage applicants who bring new perspectives and experiences to our teams. We strongly encourage people from BIPOC, LGBTQ2S+, and Indigenous communities and those with diverse abilities to apply.

WE WANT YOU(and your mad skills)!

The IT Coordinator provides essential administrative support to the Technology Department, reporting directly to the Technical Projects Manager with a dotted line to the Director of IT. This role focuses on internal IT operations, including managing purchase orders, vendor renewals, timesheet administration, and internal communications. The ideal candidate is detail-oriented, organized, and proactive in supporting the day-to-day administrative needs of the Technology Department.

In this role you will:

Procurement & Vendor Coordination

• Create and manage Purchase Orders (POs) for IT hardware, software, and support services
• Process invoices and coordinate with finance to ensure timely payments
• Oversee software license and support contract renewals; track expiration dates and alert managers to upcoming deadlines
• Liaise with vendors for quotes, renewals, and documentation

Timesheet & Attendance Management

• Administer departmental and shared resource timesheets; review submissions and liaise with Payroll to resolve discrepancies
• Monitor attendance records and coordinate staff time-off tracking in alignment with studio policies
• Manage and approve timesheets for the Technology Department

Internal Coordination & Support

• Respond to IT-related inquiries and requests, triage them appropriately, and track status through resolution
• Provide administrative support to the Technical Projects Manager and Director of IT, including scheduling, documentation, and internal coordination
• Maintain department records and assist with data gathering for reporting or audits

Need to have:

• Strong organizational and time management skills, with excellent attention to detail
• Proficiency in Google Workspace, Microsoft Office, and enterprise tools
• Ability to multitask and manage recurring administrative processes independently
• Strong communication and interpersonal skills, with a proactive and service-oriented mindset
  

Software you will use:

• Google Workspace
• Microsoft Office
• Enterprise Tools

Nice to have:

• 2+ years of experience in an administrative or coordination role, ideally in an IT or technical setting
  

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Mainframe Studios is an Equal Opportunity Employer, which means we will not discriminate against any individual based on race, colour, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law. This policy applies to every aspect of employment at Mainframe Studios, including recruitment, hiring, training, advancement, and termination. We celebrate diversity and are committed to creating an inclusive environment for all employees and partners.Should you require accommodation throughout the recruitment process, please let us know your requirements when contacted.