The Organization

Based in the progressive Guildford area of Surrey, the Fraser Valley Real Estate Board (FVREB) is an association of over 5,100 real estate professionals who live and work in the BC communities of North Delta, Surrey, White Rock, Langley, Abbotsford, and Mission. The FVREB marked its 100-year anniversary in 2021.

The FVREB is small enough to be nimble and bold, yet large enough to be able to make a difference. With a long tradition of excellence, our mission is to enable the success of our members by providing tools, education, thought leadership and opportunities to enhance their expertise. As such, our members are publicly valued for their skill, professionalism and contribution to their community.

We are an employer that fosters a culture of innovation, entrepreneurship, and connectedness. We demonstrate care, value and support of our people with an emphasis on wellness. We dream big, we imagine the future, and then we make it happen. Because we can.

We invite you to join our team and be a part of our journey.

The IDEAL Candidate

We are looking for someone with a proven track record of maintaining an organized system of daily, weekly and monthly invoicing and of accurate recording and timely payment of supplier invoices. The incumbent understands they are the first line of control and as such, ensures that invoicing is done accurately and that all appropriate approvals have been received for departmental expenditures.

Ideally, you also have significant experience processing an accurate, timely and compliant payroll for a small to medium-sized business.

It goes without saying that youre a great team player who works well collaboratively and possesses a high level of personal and professional Integrity.

What Youll Do

Safeguarding of Assets

1. Ensuring the organization receives all revenue through review and monitoring of system-generated invoicing to identify errors or shortfalls and through accurate preparation of manual invoices with reference to supporting documents. Additionally, monitoring of Member Statements to minimize risk to the Organization from uncollectible accounts.
2. Dealing with enquires from members on invoicing and payment status in a professional manner.
3. Ensuring the Organization pays only authorized expenditures through review of payment requests, ensuring to match and/or to secure necessary departmental approvals, providing also for coding accuracy and expenditure commitment in adherence with established budgets.

Management of Filings & Payables

1. In the course of daily invoicing and payable processing, the Incumbent ensures the correct coding of system inputs as an essential first step to ensuring accurate reporting of organization expenses within budgeted categories.
2. Accurate and timely processing of electronically generated and manual payments, securing necessary approvals and authorized signatures as dictated by the circumstances, and coordinating with the Director of Finance for the release of such payments to optimize payment discounts while giving consideration also to the organizations cash flow requirements.
3. Review and reconciliation of vendor statements to FVREB records and prompt resolution of discrepancies.
4. Maintaining an efficient filing system of physical and electronic documents.
5. Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws.
6. Assisting the Director of Finance in the preparation and coordination of the bi-weekly payroll, monthly pension contribution and various reporting to ensure completeness, meet all due dates and relevant standards requirements and organization policies.

Management of Receivables

1. Ensuring that members are fairly, promptly, and accurately invoiced whether through system-generated or manually prepared invoices.
2. Ensuring that payments received are accurately and promptly recorded and applied to respective accounts and corresponding statement balances in the membership system.
3. Maintaining an efficient tracking system to ensure inter-board payments are received in a timely accurate manner so organization cash flow requirements are optimized.
4. Responding to member account enquiries in a timely and courteous manner to alleviate payment issues.
5. Supported by increased technological reliance, monitoring and analyzing the Aged Accounts Receivable listing, including follow-up of overdue accounts by issuing overdue letters to the brokerages and individual members under Member Direct Billing in collection initiatives as provided for through FVREB bylaw or policy provision.

Other

1. To facilitate a smooth and timely audit process, the incumbent assists with the preparation of lead sheets, submission of requested data and reconciliation of reporting variations.
2. As requested, recommends improvements to organizational policies and procedures that enhance internal controls and foster efficiency.
   

Whats in It for You:

• A competitive Total Rewards package that includes employer-paid top tier group health benefits and generous retirement savings.
• Exceptional paid time off that includes vacation + 13 observed stats, an optional flex-day program, various personal leaves as well as a yearend office closure -- all in support of work life flexibility.
• Our own free-standing building with modernization plans in the works, and FREE on-site parking; close to shopping and green space.
• A great values-driven and fun team with a renewed focus on continuous improvement, career progression, self-actualization and MORE. Yes, you can make a difference here!

What Youll Need:

• Post-secondary degree in commerce, business, or equivalent combination of training and relevant work experience.
• Current registration in the Chartered Professional Accountant (CPA) designation Professional Education (PEP) Program is an asset.
• Not less than five (5) years of direct experience working in financial and accounting roles with exposure to full accounting and payroll cycle.
• Strong knowledge of accounting procedures and financial terminology.
• Demonstrated competence in the use of accounting software and CRM systems. Experience with Oracle NetSuite and ADP Work Force Now is an asset.
• Proficiency in Microsoft Office (Outlook, Excel, Word, Power Point) and the ability to implement, maintain, and operate accounting and business systems (or facilities) responding to the mission-specific needs of the FVREB.
• Strong commitment to maintaining confidentiality and professionalism
• Strong customer service orientation balanced with exceptional time management skills
• Above-average attention to detail and ability to handle high volumes of data entry as required