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At Travel Alberta, we are redefining what it means to be a tourism and economic development leader in Canada. As the provincial destination management organization, we've embraced an ambitious goal: doubling Alberta's tourism sector to $25 billion in annual visitor spending by 2035. This bold vision reflects our commitment to transforming Alberta into a premier destination for both visitors and investors, driving sustainable economic growth while creating unforgettable itineraries and experiences that showcase our breathtaking landscapes, vibrant cities, and rich cultural heritage.
Position Summary

The Accounting Analyst, Accounts Payable & Payroll takes ownership of our Accounts Payable operations and support key payroll functions. Reporting to the Director, Finance, this role is critical to ensuring the accuracy, efficiency, and compliance of our financial processes. The ideal candidate will bring deep expertise in full-cycle accounts payable, working knowledge of payroll processing, and a strong understanding of accounting principles. Exceptional attention to detail, analytical thinking, and strong interpersonal communication skills are essential, along with a demonstrated ability to consistently deliver high-quality, timely financial support in a dynamic business environment.

Key responsibilities include establishing, maintaining, and updating vendor records, including banking details, and payment terms. Ensuring all information is accurate and compliant with internal policies and external regulations. The Accounting Analyst also plays an important role in managing the complete accounts payable process, from invoice intake to timely payment execution via EFT, wire and checks, ensuring all transactions align with budgetary controls and established payment schedules.

The Accounting Analyst is responsible for ensuring that all financial transactions are properly documented, authorized, and compliant with internal policies. This includes oversight of payroll accuracy, benefits administration, and vendor payment integrity. In addition, the Accounting Analyst serves as the primary contact for both vendor and internal inquiries related to accounts payable, proactively investigating and resolving discrepancies, delays, or invoice-related issues in collaboration with relevant departments. The role supports payroll administration by processing payroll, preparing reports, reconciling payroll data, and ensuring accurate and timely compensation for team members. Additionally, this position assists in preparing year-end payroll tax forms and filings in compliance with organizational and legal requirements.

The Accounting Analyst, Accounts Payable & Payroll provides accounting and payroll support by responding to inquiries, ensuring accurate reporting, and maintaining confidentiality. Collaborates cross-functionally to align financial operations with policies. Prepares journal entries, reconciliations, and assists with accruals, and month-end, year-end, and audit activities. Continuously identifies process improvement opportunities to enhance efficiency, accuracy, and internal controls in accounts payable and payroll functions.

Success in this role requires expertise in accounts payable, payroll administration, and vendor reconciliation, with a focus on accuracy, compliance, and continuous improvement. The ideal candidate will collaborate across departments, communicate effectively, maintain confidentiality, and ensure the integrity of financial operations through timely, professional support.

Key Responsibilities

The Accounting Analyst, Accounts Payable & Payroll contributes directly to the financial integrity and operational efficiency of Travel Alberta's accounting, payroll, and accounts payable functions. Working closely with cross-functional teams and reporting to the Director, Finance, the Specialist performs the following key responsibilities:

Vendor and Payment Management: 

• Establish, maintain, and update vendor records including banking details, and payment terms to ensure accuracy and compliance.

• Manage full-cycle accounts payable processes, including timely payments through multiple methods (EFT, wire, cheque).

• Reconcile vendor statements, identify discrepancies, and collaborate with internal teams and vendors to resolve issues promptly.

Payroll Processing and Compliance:

• Support payroll administration by processing payroll accurately and preparing detailed payroll reports.

• Assist in year-end payroll tax form preparation and timely submission according to legal and organizational deadlines.

• Respond to payroll inquiries from team members and management while maintaining confidentiality and professionalism.

Document Management and Data Accuracy:

• Ensure accuracy and timeliness of payroll and accounts payable data entry, reporting, and reconciliations.

• Prepare journal entries and reconciliations to support month-end and year-end financial close activities.

• Contribute to audits by maintaining organized documentation and responding to audit inquiries related to payroll and accounts payable.

Cross-Department Collaboration and Issue Resolution:

• Serve as the primary contact for vendors and internal stakeholders regarding accounts payable and assists in payroll matters.

• Liaise with Procurement, People & Culture, Finance, and other departments to ensure consistency in financial operations and policy adherence.

• Proactively investigate and resolve payment delays, invoice discrepancies, and other operational issues to maintain strong stakeholder relationships.

Process Improvement:

• Identify opportunities to enhance the efficiency and accuracy of accounts payable and payroll processes.

• Support the development and implementation of best practices, policies, and internal controls aligned with organizational and regulatory standards.

• Ensure all accounts payable and payroll activities comply with internal policies and external regulations.

Education, Skills, Experience & Qualifications

Educational Background:

• Post-secondary education in accounting, finance, business administration, or a related discipline.

• A relevant professional designation or working toward one (e.g., Chartered Professional Accountants (CPA), Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation) is considered an asset.

Professional Experience:

• Minimum of 5 years of hands-on experience managing full-cycle accounts payable, including invoice processing, vendor management, and payment execution.

• At least 3 years of direct experience supporting or managing payroll processing, preferably within a unionized environment.

Technical Competencies:

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data validation.

• Familiarity with financial and payroll systems such as Microsoft Dynamics, NetSuite, QuickBooks, SAP, ADP, or similar platforms.

• Solid understanding of Generally Accepted Accounting Principles (GAAP) and accounting theory.

• Working knowledge of payroll legislation and compliance requirements; deeper expertise considered an asset.

Workplace Effectiveness:

• Demonstrated attention to detail and commitment to accuracy in financial reporting, data entry, and reconciliation.

• Experience supporting or improving administrative and accounting workflows with a process-oriented mindset.

• Results-driven, self-motivated, organized, and accountable with a strong sense of ownership.

• Maintains discretion and professionalism when handling sensitive financial and employee information.

Communication & Interpersonal Skills:

• Excellent written and verbal communication skills with the ability to clearly explain financial concepts.

• Strong interpersonal skills with a proactive approach to resolving issues and collaborating with cross-functional teams.

Problem Solving & Continuous Improvement:

• Ability to identify process improvements and implement best practices to enhance operational efficiency and compliance.
  *We kindly thank all agency partners, we will NOT require support to fill this role. We kindly request no phone calls nor emails*

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