THE COMPANY:

VitalHub is a leading software company dedicated to empowering health and human services providers globally.

VitalHub's comprehensive product suite includes electronic health records, operational intelligence, and workforce automation solutions that serve over 1,000 clients across the UK, Canada, and other geographies. The Company has a robust two-pronged growth strategy, targeting organic opportunities within its product suite and pursuing an aggressive M&A plan.

VitalHub is headquartered in Toronto with over 500 employees globally.

THE ROLE:

We are seeking a highly organized and detail-oriented Payroll Specialist to oversee the execution of 10 separate payroll cycles across multiple entities. This individual will also play a pivotal role in implementing a new global payroll system, helping to harmonize payroll processes and drive standardization across regions.

KEY RESPONSIBILITIES:

• Accurately process and reconcile payroll for 10 separate business units on varying schedules
• Ensure compliance with local tax laws, statutory reporting requirements, and internal controls
• Partner with HR, Finance, and external vendors to streamline payroll workflows
• Play a lead role in the global payroll system implementationparticipating in planning, testing, migration, and go-live phases
• Troubleshoot and resolve payroll discrepancies and system-related issues
• Maintain up-to-date documentation on payroll procedures, controls, and configurations
• Identify and implement process improvements to enhance efficiency and accuracy

EXPERIENCE:

• Proven experience managing multiple payrolls in a complex, multi-country environment
• Strong knowledge of payroll legislation, tax, and compliance requirements (global exposure is a plus)
• Hands-on experience with payroll software and ERP systems (e.g., Workday, SAP, ADP, etc.)
• Demonstrated involvement in HRIS or payroll system implementation projects
• Exceptional attention to detail, organisational skills, and analytical thinking
• High level of confidentiality and professional integrity
• Proactive communicator with the ability to collaborate effectively across global teams

PREFERRED QUALIFICATIONS:

• Payroll certification (e.g., CIPP, CPP)
• Experience working in a fast-paced, global organisation
• Familiarity with UK, Canadian, and Australian payroll practices and regulatory frameworks
• Familiarity with change management principles