Temporary, Full-Time
Starting date: August 11, 2025

Do you love making things happen? Thrive on organization, creativity, and the thrill of a perfectly executed event? If you're a natural multitasker with a passion for bringing people together we want you on our team!

Join a high-energy Events Team where no two days are the same, and your work directly creates memorable experiences for our vibrant school community.

Your Role:
As our Event Planning Assistant, you'll be the behind-the-scenes hero supporting the Events Managers to plan, organize, and execute an exciting variety of internal and community events. From student celebrations to staff parties, theatre nights to award ceremonies youll be involved in it all!

What Youll Do:

• Collaborate on unforgettable events that inspire and engage
• Use Google Suite to create event plans and detailed Function Sheets
• Assist with internal and external events mornings, evenings, and weekends
• Help bring recurring events to life: graduations, BBQs, board meetings, open houses, and more
• Coordinate resources, vendors, supplies, and event logistics
• Keep our inventory system running smoothly and support everything from linens to vouchers
• Be a go-to helper for parent volunteers and vendor hires (DJs, servers, etc.)
• Make crucial Costco runs, pick up fresh flowers, and handle the behind-the-scenes details that make magic happen

What You Bring:

• 12 years of experience in events, hospitality, or admin support (bonus if youve done it all!)
• A creative spark and an eye for detail
• Organizational wizardry and time management superpowers
• Strong interpersonal skills and team-first mindset
• Comfort working evenings, weekends, and unconventional hours
• Google Suite savvy (experience with Eventbrite, Canva, or Perfect Table is a huge plus!)
• Willing to get Serving-It-Right & Food Safe Level 1 if you dont have them already
• Ability to lift up to 40 lbs (because balloon arches and beverage tubs arent light!)
• Your own transportation because sometimes the magic happens offsite

Why Join Us?
You'll be part of a collaborative, fun, and fast-paced environment where your creativity and attention to detail will shine. Every event you help bring to life will make a real impact on our community. Plus, you'll never be bored we promise.

Commitment to Diversity, Equity, and Inclusion:

Mulgrave is dedicated to creating the best possible learning environment for our diverse, multicultural student body. We actively encourage applications from individuals who have been traditionally underrepresented in independent and international school faculties, including BIPoC, 2SLGBTQ+ individuals, and people with disabilities. We welcome applicants to reach out for accommodations during the application or interview process. For more information about our commitment to diversity, equity, inclusion, and justice, or for assistance, please contact [email protected].

Compensation

The salary range for this position is $45,000 - $55,000.

How to Apply: Resumes and cover letters should be submitted through
Mulgrave Careers by July 8, 2025. There is no public transportation to the School. Applicants must provide their own transportation.

This posting will remain open until the position is filled. We appreciate the interest of all applicants and encourage qualified applicants to apply as soon as possible, as applications will be reviewed as they arrive.

We cant wait to meet you!