Were looking for a host with the most who cares about all details - great and small. In this role, youll support us as we engage with our stakeholders to create meaningful experiences. Be part of a welcoming and collaborative team working to build an inclusive and vital AI community.

- Jana OConnor, Director of Events & Hosting

About the Role

This is a paid Internship that will be undertaken over a 8 week period from July 7, 2025 - August 29, 2025. Reporting to the Director, Event Services, the Intern serves as a key member of the Events and Hosting team, facilitating excellent client relationships and industry partnerships. The Intern supports end-to-end logistics of event management, ensuring the overall effectiveness and safety of Amii HQ, and facilitating community engagement.

The position focuses on achieving excellence in three main accountabilities:

• Event Management & Program Delivery Support: Organize and coordinate events, ensuring successful delivery and positive participant experiences.
• Stakeholder Engagement & Satisfaction: Welcome and assist visitors to ensure a positive experience. Facilitate guest connections and serve as the point of contact for inquiries related to the 2nd Floor space.
• Administration & Operations: Assist in managing administrative and operations functions.

Required Skills / Expertise

Key Responsibilities:

Space Management & Event Coordination

• Executes established protocols for opening and closing the event space
• Oversees the cleanliness and organization of the event space in collaboration with the building janitorial team
• Prepares and brews coffee to ensure a consistently stocked and welcoming refreshment area for guests and staff
• Supports the set-up and re-set the event space for various functions
• Assists in the management of the Event Space calendar
• Source and procure necessary supplies and equipment to support event activities and maintain the event space
• Addresses and resolves minor IT challenges
• Manages the ordering and delivery of catering services
• Oversees access to meeting rooms

Stakeholder Engagement & Satisfaction

• Greets and assists guests upon arrival, providing a warm and inviting atmosphere that enhances their overall experience
• Connects visitors with relevant stakeholders and resources within the 2nd floor space
• Acts as the main contact for internal inquiries related to the 2nd floor space, addressing questions and concerns promptly and effectively
• Conducts 2nd floor space orientation and tours
• Collects and documents visitor feedback to continuously improve overall experience and address any issues or suggestions

Administration

• Calendar management, meeting attendance, informing oneself of and abiding by policies and procedures, and submitting expenses
• Participates in organizing and executing organizational events
• Represents the organization at conferences, workshops, and industry events
• Fulfills additional duties to support organizational goals as needed

Qualifications:

• Pursuing or recently completed a Post Secondary Degree or Diploma in Business Administration, Human resources, Humanities, or related field
• Experience managing and supporting internal and external stakeholders
• Strong computer literacy and willingness to learn new applications
• Experience in a post-secondary student or community leadership role, event coordination, or relevant volunteer experience (nice to have)

Knowledge, Skills and Abilities (KSA):

• Exceptional communication and interpersonal skills, with the ability to effectively collaborate with stakeholders at all levels
• Excellent verbal and written communication skills with a high attention to detail
• Demonstrates a positive, group-win approach and a willingness to help, learn, and share
• Ability to identify the needs of stakeholders and create/drive new solutions
• Demonstrates a proactive and self-motivated approach to work, driving positive change and continuous improvement

What you'll love about us

• A professional yet casual work environment that encourages the growth and development of your skills
• Participate in professional development activities
• Gain access to the Amii community and events
• A chance to learn from amazing teammates who support one another to succeed
• A modern office located in downtown Edmonton, Alberta

About Amii

One of Canadas three main institutes for artificial intelligence (AI) and machine learning, our world-renowned researchers drive fundamental and applied research at the University of Alberta (and other academic institutions), training some of the worlds top scientific talent. Our cross-functional teams work collaboratively with Alberta-based businesses and organizations to build AI capacity and translate scientific advancement into industry adoption and economic impact.

How to Apply

If this sounds like the opportunity you've been waiting for, please dont wait to apply - were excited to add a new member to the Amii team for this role, and the posting will remain open until we find the right candidate! When sending your application, please send your resume and cover letter indicating why you think you'd be a fit for Amii. In your cover letter, please include one professional accomplishment you are most proud of and why.

Applicants must be legally eligible to work in Canada at the time of application.

Amii is an equal opportunity employer and values a diverse workforce. We encourage applications from all qualified individuals without regard to ethnicity, religion, gender identity, sexual orientation, age or disability. Accommodations for disability-related needs throughout the recruitment and selection process are available upon request. Any information provided by you for accommodations will be kept confidential and wont be used in the selection process.