Financial Officer

Department/Team: Finance

Reports To: Senior Financial Officer

Classification: Full-time (36 hours/week)

Job Summary / Purpose:

The Ontario Soil and Crop Improvement Association (OSCIA) is a leading organization dedicated to the advancement and sustainability of agricultural practices in Ontario. The Financial Officer plays a vital role in the day-to-day financial operations of the Ontario Soil and Crop Improvement Association (OSCIA), ensuring the accuracy, efficiency, and integrity of financial processes that support the delivery of government-funded agricultural programs. This position is responsible for a wide range of duties, including accounts payable, producer claim validation, and administrative billing.

Working under the direction of a Senior Financial Officer, the Financial Officer collaborates closely with the broader Finance team to uphold compliance with internal controls, financial regulations, and reporting standards. The role is essential in maintaining accurate records, supporting audit preparation, and ensuring timely payments to program participants. As a key contributor to financial data integrity, the Financial Officer helps OSCIA meet its accountability obligations to funding partners, board members, and stakeholders, while supporting the organizations mission to promote sustainable farming practices across Ontario.

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• Thorough understanding of Generally Accepted Accounting Principles (GAAP) and their application in day-to-day financial operations.

Skills:

• Exceptional attention to detail with a strong aptitude for analytical thinking and effective organizational skills.
• Proven ability to handle large volumes of financial data with a high degree of accuracy, efficiency, and consistency.
• Proficient in Microsoft Office Suite, particularly Excel (data management, and understanding formulas); familiarity with Sage Accounting software is considered an
• Excellent verbal and written communication skills, with the ability to collaborate effectively in a team environment while working independently with minimal

Abilities:

• Accurately process accounts payable in alignment with internal policies and financial
• Provide reporting and documentation support related to accounts payable for the CFO and Senior Financial Officers.
• Prepare year-end T2200 Declaration of Conditions of Employment forms in compliance with CRA requirements.
• Review, validate, and process producer claims to ensure completeness, accuracy, and alignment with financial compliance requirements.
• Compile and calculate quarterly mileage reimbursements and generate corresponding
• Monitor and allocate corporate credit card transactions, ensuring timely receipt submission and accurate expense coding.
• Prepare full-cycle month end reporting for Program
• Prepare and file bi-annual HST rebate claims, ensuring compliance with applicable tax regulations and deadlines.
• Assist with the preparation and organization of financial documentation for both internal reviews and external audits.
• Develop and document year-end listings of accrued expenses to support external
• Maintain confidentiality and ensure proper handling, storage, and organization of financial files and records.
• Demonstrate flexibility and a proactive approach in performing additional finance-related duties as required.

Additional Cross-Functional Duties (as needed):

• Administer biweekly payroll processes in compliance with established organizational policies and procedures.
• Determine statutory holiday entitlements for part-time and contract
• Prepare and process monthly administrative billings across a variety of funded
• Process monthly per diem payments for Board of Director

Qualifications & Experience:

Education:

• Bachelors degree/College Diploma in Accounting (Required).

Years of Experience:

• 23 years recent experience in financial accounting; experience in the non-profit sector is an asset.
• Experience in the agriculture sector or within government-funded programs is considered an asset.

Behaviour Competencies:

• Adaptability: Demonstrate a willingness to be flexible, versatile, and dynamic in a changing work environment while maintaining effectiveness and efficiency.
• Ethical behaviour: Ensure personal behaviours align with the Association's core values and code of conduct.
• Relationship development: Establish and maintain positive working relationships with others, internally and externally.
• Effective communication: Speak, listen, and write in a precise, clear, and timely manner using appropriate and effective communication tools.
• Client focus: Anticipate clients' needs and respond in an appropriate and timely manner, seeking to provide the highest quality service.
• Teamwork development: Work cooperatively and effectively with others to set goals, resolve challenges, and make decisions that enhance cross-functional cooperation.
• Initiative: Ability to assess and initiate tasks
• Decision-making: Assess role-based situations to determine the importance, risks, and make clear decisions in a timely manner.
• Time management and organization: Set priorities, develop a task schedule, monitor progress towards deadlines.
• Problem-solving: View problems as learning opportunities, focus on improving future
• Cultural Competence: Value diversity and inclusivity, demonstrating an ability to work effectively with trust across various departments.
• Foster Sustainability: Ensuring the work we do improves the viability and sustainability of rural Ontario and Ontario agriculture.
• Continuous Learning: Participates in an environment of professional development and personal growth.

Location: 1-367 Woodlawn Road West, Guelph, Ontario

OSCIA offers competitive compensation and is an equal opportunity employer. OSCIA offers a blended work week that allows for a minimum number of days in our Guelph office, but also the equipment and support to work remotely for a set number of days each week.

We thank all applicants for their interest, but only those candidates under consideration will be contacted.

Thank you for your interest in this position!

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

OSCIA is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, OSCIA will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT

OSCIA strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, OSCIA will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.