Job Title: Practice Assistant Construction Litigation
Salary: $53,000$75,000 per year
Job Type: Full-time

About the Opportunity
This is a dynamic opportunity to join a leading national law firm known for its commitment to collaboration, innovation, client service, and professional development. The firm values inclusivity, mutual respect, and a supportive team culture.

Role Overview
The Practice Assistant will support the Disputes, Construction, and Commercial Group. This role requires a proactive, detail-oriented individual who can manage workflows, coordinate with internal teams, and provide high-quality administrative and legal support to lawyers and clients.

Key Responsibilities

Administrative Support

• Manage calendars, coordinate meetings, and schedule travel arrangements.
• Organize meeting logistics, including room bookings and refreshments.
• Oversee file opening/closing and general filing management.
• Handle copying, scanning, courier requests, and mail distribution.
• Support marketing efforts through the preparation of pitches and presentations.

Client Communication

• Respond to internal and external inquiries promptly and professionally.
• Monitor emails and mail, ensuring proper handling of client correspondence.
• Maintain client contact details in the CRM system.
• Schedule and coordinate client meetings.

Document Management

• Review and finalize documents prepared by the Document Production team.
• Draft and format correspondence, reports, and legal documents.
• Create and maintain spreadsheets and other work product as needed.

Billing and Financial Support

• Ensure accurate time entry for lawyers on a daily basis.
• Generate billing reports and coordinate with the billing team.
• Request cheques, process payments, and track incoming funds.

Team Collaboration

• Provide support to fellow assistants and contribute to team-wide initiatives.
• Offer coverage during absences and help with overflow work across departments.

Qualifications & Skills

• Legal Administrative Assistant Certificate from an accredited institution.
• 35 years of experience in a legal administrative role, ideally in civil or construction litigation.
• Working knowledge of court procedures, including filing and service.
• Typing speed of 60+ wpm with a high degree of accuracy.
• Proficiency in Microsoft Office Suite; familiarity with legal tools such as ACL, iManage, and PrimaFact is an asset.
• Strong organizational, communication, and interpersonal skills.
• Ability to work under pressure, meet deadlines, and use good judgment.
• A proactive, professional, and team-oriented mindset.

Compensation
The expected salary range for this position is $53,000$75,000 annually, depending on experience and other factors.

Commitment to Inclusion
The employer is committed to building a diverse, inclusive, and accessible workplace that reflects the communities it serves. Applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, racialized individuals, women, and LGBTQ2S+ individuals, are welcomed and encouraged.

About Arlyn Recruiting and How to Apply:

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to[email protected].

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